Job Description

Events Administration Coordinator: Professional Services - Hybrid, Cape Town

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Previously disadvantaged candidates will be given preference.

We have a fantastic hybrid opportunity for a Junior to Mid-weight Events Administration Coordinator for a highly regarded professional services organisation based in Cape Town.
The organisation, committed to delivering high-quality, professional, and efficient administration and support services to its network of members and volunteer members, is on the lookout for an admin maestro. The role requires a methodical administrator with great attention to detail to ensure that every aspect of an event is taken care of with precision. You should be a resourceful, service-oriented individual.

If you are meticulous and thrive on details, wexe2x80x99d love to chat! Apply today.

Responsibilities

• Support the Events Manager with the coordination of all events logistical and administrative tasks
• Coordinate webinar logistics before and during the event
• Handle attendee queries including first line technical support
• Liaise with speakers
• Travel and accommodation bookings using travel IT and Corporate travel
• Review presentation material and provide feedback to presenters
• Maintain all event and speaker details on multiple systems
• Ad hoc support for various online communication channels
• Work with the Events Manager and the Practice area committee representatives to improve virtual event experience
• Coordinating and administrating online and hybrid seminars and sessional meetings hosted by the organisation
• Maintain event and speaker details on multiple systems i.e. marketing mailers, the website, and newsletters
• Assist the Events Manager with the back-office support for all events. This support includes all administrative and logistical functions
• Manage the opening and closing of all events registration, including the organisation's Convention through their member system
• Manage all queries directed to the events generic mailbox
• Coordinate liaison with the marketing team for all design briefs; social media postings, and marketing mailers for events
• Arrange and coordinate travel for speakers, staff and external stakeholders involved with the respective event
• Will be required to be present on-site (JHB and Cape Town) at certain events to set-up and remove marketing material and manage the registration desk
• xe2x80x9cWhat-else?xe2x80x9d A flexible work environment demands high-level of teamwork, collaboration and open communication; smaller office administration tasks are shared within the team; any other tasks assigned from time-to-time that is deemed necessary to the effective and efficient operational delivery of our services to our members.

Requirements

The successful candidate must have/be:

• Relevant tertiary qualification, preferably in Project Management, Events Planning, or Events Management
• 3-4 years' experience in administering and coordinating events, or in a similar role
• An organised admin wizard
• Proven experience in an online events environment using virtual event software e.g. Zoom / MS Teams etc. xe2x80x93 would be beneficial
• A working knowledge of software programs, website updates and an interest in technological improvements is required
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• An ability to work independently without close supervision and in a team
• Strong technical skills with the ability to provide strategic direction for the organisation's online event environment
• Confident and mature in liaising with volunteer members, staff, and vendors
• Self-motivated, adaptable, and resourceful in achieving objectives
• Service orientated with an eye for detail around member experience
• Function well under pressure and able to take initiative to get things done
• A high command of English and the ability to effectively communicate both verbally and in writing
• Flexibility around core working hours based on operational demands
• Team player that values performance as a collective
• Driver's license and own transport (non-negotiable) with periodic travel nationally required.

Should you not receive a response within 10 days, please consider your application unsuccessful.

VGP Recruitment