Job Description

Trafalgar Group is searching for a dynamic candidate with a passion for the property industry to join the team at one of the Body Corporates managed by our Birdhaven branch, as a

Caretaker.

The Caretaker will be responsible for overseeing the general maintenance, cleanliness, and security of the complex. The role includes carrying out minor repair tasks such as plumbing, painting, welding, and general building works to ensure the smooth operation of the building. Additionally, the Caretaker must maintain accurate records, draft reports, and handle basic administrative tasks to facilitate effective communication with the Body Corporate and Trustees.


The Accountant is responsible for overseeing financial activities related to sectional title properties. This role involves meticulous financial analysis, budget preparation, tax compliance, and coordination of audit processes. The incumbent will play a crucial role in ensuring accurate financial reporting, resolving queries, and maintaining compliance with relevant regulations.

Key Responsibilities:

Financial Analysis and Reporting

Conduct a monthly review of Profit and Loss (PTB) statements to ensure accuracy and completeness. Analyze General Ledger accounts. Capture journal entries to correct misallocations and update external and investment account balances. Escalate variances or concerns on the Chairman Pack report to the designated Financial Manager. Update municipal reconciliations monthly. Escalate insurance claims, petty cash, and legal fee inquiries to the Financial Manager. Ensure the management reports are released within the first 10 working days of the month. Intercompany Journals Reconciling Daily Cash Ups Reconciling of Fixed Asset Register

Budget Preparation and loading

Assist with the prepare the annual budget. Cross-reference financial information. Load trustee- or AGM-approved budgets promptly upon receipt. Participate in budget meetings as applicable. Prepare budgets three months before year-end, presenting them by the month's last day.

Creditor Payments and recons

Maintain and Update Client and Vendor Databases Load New Creditor Information into the system Creditor Reconciliations Write and follow up on Purchase Orders Document and Track Petrol Slips and provide breakdown for Control Purposes Loading and releasing of Adhoc Invoices Ensure Compliance with Financial Policies and regulations

Taxation

Prepare and submit annual income tax returns based on audited financial statements. Submit VAT returns monthly or bi-monthly referencing relevant VAT reports. Request quarterly SARS statements to ensure no outstanding returns or payments. Handle building registration and updates to public officer details. Submit monthly EMP201 for HR/payroll. Submit Income Tax six months in advance of the due date.

Annual Audit File Preparation

Scrutinize the general ledger for accuracy and completeness. Confirm balance sheet items with third-party information before preparing audit reports. Circulate audit files promptly to auditors and inform trustees/directors. Follow up on audits to ensure drafts are received within four weeks of submission. Resolve audit queries in a timely and clear manner. Scrutinize draft Audited Financial Statements (AFS), investigate and understand all audit journals related to the Balance Sheet, question if necessary. Revise the budget to ensure alignment with the financial statements and submit it along with the draft for approval.

Banking & Debtors Management

Invoicing of members and payment allocation Loading of debit orders and billing Debtor Unit adjustments Invoicing updating of schedules for Water and Electricity usage Process and Allocate Fine/Levy payments in the office

General

Address queries and correspondence within 24 hours. Manage the AGM control sheet for KPI tracking. Assist in budget and audit approval meetings during working hours. Updating Overtime Salary Schedule for Payroll

Requirements:

Bachelor's degree in Accounting, Finance, or related field. Professional certification (e.g., CA, ACCA) preferred.

Attention to detail and ethical conduct. Time management and adaptability. Team collaboration and client focus.

Minimum 2-3 years in accounting or property management. Familiarity with financial reporting, budgeting, and tax compliance. Strong analytical and problem-solving skills. Proficiency in Microsoft Office, particularly Excel. Knowledge of South African tax laws and financial regulations. Effective communication and organizational skills.

Suitable applicants can send their detailed CV to birdhrecruitment@trafalgar.co.za


Please use Reference:

EA4

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Please take note that correspondence will only be conducted with shortlisted candidates. Should you not hear from us within 2 weeks, please consider your application unsuccessful.