Job Description

Key responsibilities:


oPlanning and coordinating the digitisation of materials stored or transferred to the CRO


oAssessing, evaluating and prioritising materials for digitisation


oCapturing and importing digitised materials into document management systems


oQuality control the digitisation material captured on the system


oDigital preservation of digitised and born digital materials in the CRO


oDeveloping and documenting procedures and best practices for digitisation


oDocument business processes for clients within CRO and advise on the development and configuring document management systems


oAssist the CRO Manager to manage the document management systems projects within CRO


oCoordinate the implementation of SharePoint site within CRO


oTrain staff in digitisation and any other related software when required


oAssist the CRO Manager with supervision of staff responsible for digitisation on the system



Requirements:


oBSc Computer Science, or a B.Com Information Systems, or a B. Information Management/ Information Science degree (NQF level 7) or a Diploma in Information Technology, preferably B. Tech Information Technology (NQF level 7).


oAt least three to five years post qualification experience, preferably in a Higher Education Environment.


oApplicants must have practical trackable experience in electronic content/ document management systems.


oApplicants must have business analysis and system analysis experience


oApplicants must have good computer literacy e.g. Ms. Word, Excel, PowerPoint, Outlook and Teams


oApplicants must have advanced excel skills such as VLOOKUP, index match, Pivot tables and reporting and VBA and Macros.



Preferences:


oBSc Computer Science, or a B.Com. Information Systems, or a B. Information Management/ Information Science degree (NQF level 7).


oA minimum of 3 years proven experience in digital asset management/enterprise content management systems/ document management /information management systems, preferably, in a higher education environment.


oKnowledge of best practices for imaging, analog to digital media conversion, metadata skills; ability to manage and maintain a digital collections repository


oPractical document management experience including capture, indexing and quality control of documents


oExperience with digital asset management systems, preferably Hyland OnBase ECM and SharePoint


oExcellent written and oral communication skills


oProblem solving skills


oPeople management and empowerment


oAnalytical and critical thinking


oPay attention to detail, maintain confidentiality and professionalism.


oDemonstrated ability to priorities tasks


oGood report writing and presentation skills


oProject Management Skills



Detailed Description

Job Requirements

Additional Details

How To Apply

Please note that applications have to be done through iRecruitment only. No hardcopies or emails should be submitted.

Applications must be accompanied by:

oCover letter
oDetailed CV, with contact details, including email addresses of 3 references
oCopies of qualifications

By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University's Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University's recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.

Closing Date: 3 September 2025

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.





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Work At Home