Job Description

Key responsibilities:

oPlanning and coordinating the digitisation of materials stored or transferred to the CRO
oAssessing, evaluating and prioritising materials for digitisation
oCapturing and importing digitised materials into document management systems
oQuality control the digitisation material captured on the system
oDigital preservation of digitised and born digital materials in the CRO
oDeveloping and documenting procedures and best practices for digitisation
oDocument business processes for clients within CRO and advise on the development and configuring document management systems
oAssist the CRO Manager to manage the document management systems projects within CRO
oCoordinate the implementation of Sharepoint site within CRO
oTrain staff in digitisation and any other related software when required
oAssist the CRO Manager with supervision of staff responsible for digitisation on the system

Requirements:

oBSc Computer Science, or a B.Com. Information Systems, or a B. Information Management/ Information degree (NQF level 7) or a Diploma in Information Technology, preferably B. Tech Information Technology (NQF level 7).
oAt least three years post qualification experience preferable in a Higher Education Environment.
oApplicants must have practical trackable experience in electronic content/ document management systems.
oApplicants must have business analysis and system analysis experience
oApplicants must have good computer literacy e.g. Ms. Word, Excel, PowerPoint, Outlook and Teams
oApplicants must have advanced excel skills such as VLOOKUP, index match, Pivot tables and reporting and VBA and Macros.

Preferences:

o A minimum of 3 years proven experience in digital asset management/enterprise content management systems/ document management /information management systems, preferably, in a higher education environment.

o Knowledge of best practices for imaging, analog to digital media conversion, metadata skills; ability to manage and maintain a digital collections repository

o Practical document management experience including capture, indexing and quality control of documents

o Experience with digital asset management systems, preferably Hyland OnBase ECM and Sharepoint

o Excellent written and oral communication skills

o Problem solving skills

o People management and empowerment

o Analytical and critical thinking

o Pay attention to detail, maintain confidentiality and professionalism.

o Demonstrated ability to priorities tasks

o Good report writing and presentation skills

o Project Management Skills

Detailed Description

Job Requirements

Additional Details

How To Apply

Please note that applications have to be done through iRecruitment only. No hardcopies or emails should be submitted.

Applications must be accompanied by:

oCover letter
oDetailed CV, with contact details, including email addresses of 3 references
oCopies of qualifications

By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University's Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University's recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.

Closing Date: 13 June 2025

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Work At Home