Job Description

SUMMARY:
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POSITION INFO:
Job Title:
Document Controller
Salary/rate:
Market Related
Position overview:
Document Controller is responsible for the timely, accurate and efficient preparation and management of all required documents for a particular project or entire organization.
Qualifications:
Degree in business administration or related field
Shall have relevant accreditation, training and experience to fulfil this role
Proven work experience as a Document Controller or similar role
Proficient typing and editing skills
Attention to detail
Skills and Experience:
Familiarity with documents like drawings and specifications
Very good verbal and written communication skills.
Familiarity with conducting data analysis and reporting statistics.
Excellent knowledge of document management software & Microsoft office Tools.
Good organizational skills and attention to detail.
Ability to work well with others and communicate effectively
Ability to manage time and prioritize tasks effectively.
At least 3 to 5 years of relevant experience in a similar Built environment.
Minimum five (5) year's work experience leading a document control team on large-scale EPC projects.
Data accuracy
Data security
Responsibilities:
Support the Organization in the specific project, as well as the analysis of all involved Entities
Support and assist in defining the Project Document Management Process and setup the Project Progress.
Control and monitor Client Approval Process and Document submission to the Client.
Support in defining, organizing and managing the Final Project documents handover to the Client.
Transfer, preserve and maintain the document Management Knowledge.
Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures
Support and assist in organizing and controlling Reports.
Provide Help Desk support on the Document Management Tools in use.
Organize Document Register and Master Data List activities.
Ensure training and assistance on Project Document Management topics,
Support the Project Manager and the senior managements.
Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
Upload Project Templates and Contractual Documentation into the system.
Control or assist in workflows management and document distribution
Control or assist in linking document to activities.
Control documentation formal correctness