Job Description

Advert reference:

uj_002044

Advert status:

Online

Apply by:

8 August 2025

Position Summary

Industry:

Education & Training

Job category:

Education and Training

Campus:

Auckland Park Kingsway Campus

Contract:

Permanent

Remuneration:

Market related

EE position:

EE

Level:

Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge." The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Job description

Responsibilities:

Coordinating office management activities of the department. Manage the department's front office and act as the first line of contact to the stakeholders, staff, students, etc. in a professional manner. Respond to and distribute incoming communications. Maintain a filing and record management system. General administrative support to the department. Load temporary appointments and claims (Oracle system). Process invoices and request quotes (Oracle system). Administer procurement of operational and capital items to enable efficient functioning. Provide general administrative support to academic staff members regarding their teaching and learning, research and community engagement functions. Receive and direct calls to relevant staff members. Compile agendas, and registers, and take minutes at meetings for accurate record keeping. Arrange and coordinate workshops, functions, conferences, etc. as per the Director's/HOD's request. Keep abreast of new developments in the field and effectively apply them in the department. Maintain a trusting and open relationship with other secretaries and managers regarding official matters. Ensure that documentation is kept safely and securely to maintain confidentiality. Administer procurement of departmental staff teas, and stationery as well as the ordering of furniture, computers and office equipment. Facilitate infrastructure maintenance to ensure a productive, safe and secure environment in compliance with the Occupational Health & Safety Act. Arrange travel and accommodation for departmental staff for official business trips, conferences, and/or teaching & learning activities (local and international). Develop and manage ongoing monthly budget control for certain units within the department.

Minimum requirements

A diploma or relevant (NQF 6) At least 3 to 5 years of job-related experience Computer literacy (all MS Office packages) Extensive diary management and scheduling Extensive telephone etiquette

Competencies (Technical skills and Behavioural Attributes):

Good administration and organisation skills High attention to detail Ability to perform under pressure and independently Good communication skills Interpersonal skills Professional approach Procurement procedures Knowledge of conference calls (international and local) Office and administration Management Finance/budgeting Planning and organisational skills Accuracy, detail and quality checking Excellent interpersonal skills Active listening skills

Recommendations:

Previous experience in the higher education and training environment Knowledge of university policies and procedures Knowledge of the Oracle system

Enquiries:

Enquiries regarding job content:

Dr Thokozani Mbonane (Department of Environmental Health) at Tel. (011) 559 6240

Enquiries regarding remuneration and benefits:

Mr Innocent Masoka (HCM Business Partner) at Tel. (011) 559 1531


Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.


If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details:

0861 227337/010 140 3099

or email ujsupport@pnet.co.za.


Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.

As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.