Job Description

To provide secretarial/administrative support for the department. To work as a team member by contributing to the department's activities, which require team support including but not limited to registration of learners, examinations, graduations, HR administration, as well as departmental meetings and events.
Job Knowledge, Skills and Experience

• A National Senior certificate or equivalent
• 2 years relevant experience working in a university faculty/departmental office environment
• Proficiency in MS office and ITS

Recommended

• A relevant post-matric qualification

Key Performance Areas / Principal Accountabilities

• Correspondence (departmental emails, letters to staff)
• Secretarial Support (diary management, setting up meetings, compiling agendas, taking minutes)
• Administration (administration pertaining to department ranging from administration of examinations, correspondence, timetables, handling of tests/examination scripts, processing of application forms, and all HC related administration)
• Database Administration (collate information for inputting on the system, check data for correctness, update data on regular basis)
• Department liaison (liaising with Heads of Departments, Dean, support departments/units, and external partners)
• Records administration (organizing, filing, and retrieving records}
• General office operations (ordering stationery and equipment, maintaining stock)
• Team/Department Support (attend to student and staff queries, participate in department activities such as registration and graduations, assist with event organization and logistics)

Competencies

• Adaptability
• Verbal and written Communication
• Team player
• Initiating action
• Minute taking skills
• Computer literacy
• Learner/Client focus
• Planning, organizing and time management
• Interpersonal skills
• Stress tolerance
• Safety awareness

General Information
Closing date: 12 October 2025
For Enquiries: makin@cput.ac.za
NB: PLEASE NOTE THAT THIS SYSTEM DOES NOT ALLOW APPLICANTS TO UPLOAD CVs. IT IS THUS
IMPORTANT THAT APPLICANTS COMPLETE ALL SECTIONS COMPREHENSIVELY AS FAILURE TO DO
SO MIGHT DISADVANTAGE YOU. PLEASE UPDATE YOUR APPLICATION ON THE SYSTEM WITH THE
LATEST INFORMATION AS THIS WILL BE THE ONLY CRITERIA USED FOR EVALUATION OF YOUR
APPLICATION BY OUR PANEL.
The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Skills Required