Job Description

Duties/Pligte
Duties will include, but will not be limited to:Providing day-to-day financial support and information to the Chair of the Department and the management committee. Coordinating and managing the Department's operational budgets, including the mainstream budget and all third stream income projects. The overall management, administration, planning and execution of all financial activities in the Department (budgets, approvals, accounting, reports, research funds). Overseeing HR functions (appointments, performance appraisals, promotions, training and mentoring activities, extraordinary appointments, and recommendation reports). Financial planning and administration, including compiling annual departmental budgets, allocation of funds, and approval of financial transactions, among others. Managing buildings and assets. Management and financial support of ad hoc HR contracts. Supporting managing FMS card access for staff, students, and visitors, as well as SUN IDs and usernames. Risk and security management and support of building management. Managing and scheduling support staff work allocation and ongoing/annual performance assessments/evaluation. Performing ad hoc duties as necessary.



Job Requirements/Pos Vereistes
Bachelor of Commerce in Financial Management, Bachelor of Accounting, or Bachelor of Business Administration with a focus on finance. More than five years' proven general management experience at junior to mid-management level. More than ten years' proven experience in financial administration and management. More than three years' proven staff management experience. Proficiency and confidence in using Stellenbosch University's financial and administrative systems (e.g. SUNFin/COR/FMS/SUNid/Planon//STEMLearn/SUNStudent). Exceptional financial, administrative and time management skills, with a strong ability to organise, prioritise and manage multiple responsibilities effectively. Excellent verbal, written and presentation communication skills suited to diverse academic and professional audiences. Strong interpersonal skills and the ability to work collaboratively as part of a multidisciplinary team. Meticulous attention to detail and accuracy, and the ability to review financial and administrative content critically for reconciliation and audit control. Strong problem-solving skills and the ability to exercise sound judgement, to work independently and to function effectively under pressure. Proficiency in English and one or more of South Africa's other official languages. Proficiency in a range of digital tools and platforms, including: + Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Please ensure that your cover letter addresses each of the requirements listed above and outlines how you meet them.


Recommendation/Aanbeveling
Proficiency in a range of digital tools and platforms, including: + Cloud collaboration platforms (e.g., Microsoft SharePoint); + Video conferencing platforms (e.g., Microsoft Teams, Zoom);
+ Social media platforms (e.g., LinkedIn, Facebook, X).
Experience in Occupational Health and Safety management. Proficiency in project management that enhances team productivity and project tracking. Strong networking skills (network capabilities, liaising with various stakeholders, to foster collaborations that advance departmental goals). Adaptable skills: the ability to be flexible in various roles or situations, and a commitment to continuous learning. Track record of leading projects or teams, as this aligns with the team-oriented aspect of the role and the need to positively influence a multifaceted work culture. Track record of feedback-driven approach, continually seeking improvement in processes and team performance, which reflects the Departments commitment to growth.
Please ensure that your cover letter addresses each of the recommendations listed above and outlines how you meet them.