Job Description

UP Professional and Support

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FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES


DEPARTMENT OF FINANCIAL MANAGEMENT


DEPARTMENTAL ADMINISTRATOR B


PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.



RESPONSIBILITIES:


The incumbent will be responsible for delivering an effective and comprehensive administrative service to the Head of the Department and the staff members of the Department of Financial Management.


Responsibilities will include:

Personal assistance to the Head of the Department; General administration for the academic personnel/ department operations; Teaching and learning administration; Research and marketing administration; and Financial, human resources and event administration


MINIMUM REQUIREMENTS:

Grade 12 with at least four (4) years' office administration, secretarial and financial administration experience; OR Relevant National three-year Diploma with at least two (2) years' office administration, secretarial and financial administration experience; Computer skills, including basic database management and proficiency in MS Word and MS Excel; and A driver's licence.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Applicable professional communication and language skills, both written and verbal; Ability to work under pressure without compromising detail and accuracy; Strong display of customer service acumen; The ability and sophistication needed to interact with internal and external stakeholders; Ability to prioritise work independently and handle simultaneous assignments with success and accuracy; Good administrative skills; Ability to handle confidential information; and Good Interpersonal skills.


ADDED ADVANTAGES AND PREFERENCES:

A relevant degree; Proven work experience in office administration and/or as a personal assistant at managerial level, preferably within a higher education academic; and Experience with PeopleSoft's Human Capital Management System, Student Services Centre, and the Financial and Enterprise Request Systems.


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.



The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.



Applicants are requested to apply online at www.up.ac.za


In applying for this post, please attach:

A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 01 October 2025


No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.


ENQUIRIES:


Mrs Z Mashalaba, Ziyanda.mashalaba@up.ac.za for application-related enquiries, Prof Elda du Toit Tel: (012) 420 3818 Email: elda.dutoit@up.ac.za for enquiries relating to the post content.



Should you not hear from the University of Pretoria by 30 November 2025 please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.