Job Description

Role Overview

The Debtors Clerk plays a critical role in ensuring accurate and timely management of client accounts, collections, and invoicing. This position supports the financial health of Nexia by maintaining strong client relationships and upholding our commitment to integrity, excellence, and collaboration.

Key Responsibilities

Credit control and collections

Monitor and manage debtor accounts to ensure timely payments.

Prepare and review age analysis reports.

Communicate professionally with clients regarding outstanding balances.

Implement proactive follow-up strategies to minimise overdue accounts.

Invoicing & Receipting

Generate and adjust invoices accurately.

Ensure invoices comply with statutory and internal requirements.

Process receipts and allocate payments correctly.

Prepare monthly statement runs for clients.

Reconciliations & Reporting

Perform account reconciliations to maintain accuracy.

Prepare monthly cashflow forecasts for Management on a weekly basis

Preparation of the cash collections report

Assist with preparation of financial reports for management.

Identify and escalate discrepancies promptly.

Client Service & Administration

Respond to client queries with professionalism and efficiency.

Back-up support to Office Manager with regards to adding new clients to all necessary systems.

Maintain accurate records and documentation.

Support statutory invoicing and compliance processes.

Continuous Improvement

Contribute to process enhancements for efficiency and accuracy.

Uphold Nexia's values in all interactions and promote a positive team culture.

Person Specification

Education & Qualifications

Matric (essential).

Advanced credit control certification (advantageous).

Experience

Minimum 3-5 years in a similar role or full-function credit control.

Experience in reconciliations and age analysis.

Familiarity with accounting software (Xero experience advantageous).

Skills & Competencies

Strong communication and interpersonal skills.

Conflict resolution and problem-solving ability.

Proficient in MS Office (Excel, Outlook).

High attention to detail and accuracy.

Ability to work under pressure and meet deadlines.

Team player with a sense of urgency and accountability.

Cultural Fit

At Nexia, we value integrity, collaboration, and excellence. The ideal candidate will:

Demonstrate professionalism and respect in all interactions.

Embrace teamwork and contribute to a positive work environment.

Show initiative and adaptability in a dynamic business setting.

Job Types: Full-time, Permanent

Pay: R15000,00 - R20000,00 per month

Work Location: In person