Job Description

Listing reference: click_015186
Listing status: Online
Apply by: 4 December 2023
Position summary



Industry: FMCG & Supply Management
Job category: Other: FMCG, Retail, Wholesale and Supply Chain

Location: Roodepoort
Contract: Permanent

EE position: Yes
Introduction
We are looking to recruit a permanent Debtors Clerk to work for United Pharmaceutical Distributors (UPD). The role will be based at our Lea Glen branch in Roodepoort and will report to the Debtors Supervisor.
Job description

Job Purpose:

Job provides administrative support to a team or Manager in the Accounts Receivable area. Processing invoices under the appropriate control process. Generating reports for accounts receivable area. The Clerk key role in payment application is responsible for the timely and accurate application of customer payments. The function includes the role of Master Data administrator responsible for and maintaining customer master data in the system. Clerk is responsible for responding to non-commercial customer queries. Archiving effectiveness.

Key Performance Areas:

• Receiving and applying customer payments
• Post processing of bank statements
• Processing of customer deposits, letters of credit and down payments
• Research and resolution of unallocated and unidentified payments
• Proper identification and application of partial payments
• Proper identification of customer deductions
• Research and matching of unapplied credit memos
• Identification of unearned payment discounts
• Identification and write-off of small balances
• Provide invoice copies and proofs of delivery to the customer
• Identify payment terms and billing disputes
• Provide a customer statement of account to customers as needed
• Prepare and provide reporting for management
• Research and resolve unauthorized customer deductions
• Work with Customer Service, Sales and customers to resolve collection issues The tasks of payment application (matching, bank statements, etc)
• The tasks of deduction processing
• The tasks of customer master data maintenance (within the confines of segration of duties)
• Support doubtful account processing
• Assist with departmental presentations on an as needed basis
• Prioritize and handle multiple projects in both an independent and team environment, for Credit Management
• The task of EDI Support Specialist
• Filing, scanning and effective archiving
• Clerk is responsible for responding to non commercial customer queries viz: Sales History, Customer Master Data, Account Status, Claims status.
• Escalates deduction to Deduction Resolution Owner for action
• Purges deductions.
• Runs reports on dispute management.

Skills:

• Analytical skills
• Processing accuracy
• Good communication skills with demonstrated clarity in both spoken and written words
• Analytical and judgement skills (ability to take data into information to support analytical reviews)

Knowledge:

• Processing accuracy
• Understanding of credit / debtors processes and dispute resolution
• Achievement focus i.e. high energy levels and commitment to end results
• Investigative and perseverance
• Fast paced

Personal Competencies:

• Attention to detail
• Teamwork

Minimum requirements

Education and Qualification:

Matriculation with HG accounting and Mathematics

Minimum Experience:

• At least 3 yearsxe2x80x99 experience in credit / debtors environment in high volume FMCG / Wholesale will be advantageous
• Advanced use of MS Office (Excel & word). Power point advantageous.

N.B: We endeavor to provide feedback to all candidates whenever possible, however, if you don't hear from us within 14 days from the closing date, please consider your application unsuccessful.