Job Description

Duties:

• Maintain client licence fee database (Retainers). This includes updating the database immediately with any changes and ensuring that the information contained herein matches the services the clients are using. This means ensuring that the clients are being charged for all the services open to them.
• Generating retainer quotations which entails sending draft quotations to KAMs for approval, printing the final quotation after approval and sending to the KAM and to the clients Finance/Procurement Dept.
• Follow up on Purchase order requests with clients
• Generating invoices for 3 business units
• Reconcile the Tax invoice summary with the Retainers and Income Statement Manage accounts receivable by ensuring that:

i) remittance advice notes are received from clients and payments allocated correct
ii) accounts are reconciled periodically and kept up to date and client queries addressed promptly.
iii) statements are sent out to clients on time monthly or as per request.
iv) the age analysis is maintained in good health and within the aging threshold standards (for example less than 4% for 120days)
v) clients are contacted as frequently as necessary and that important updates are sent to clients vi) Difficult accounts (+60 days) are handled as per policy (to be provided) and escalated to the Finance Manager and Bus Dev Manager.

• Creating and maintaining customer accounts in Pastel. Ensure that the system is kept up to date with all changes.
• Generate reports that give management insight on the cash flow management process
• Ensure all records are updated for financial audit as well as avail oneself for queries arising during the audit process
• File, archive and retrieve company data and documentation. This is critical for trend analyses
• Ensure compliance documents are up to date/are renewed on time
• Vendor management. Managing vendor portals and ensuring compliance. Completing vendor forms and tender documentation

Requirements:
Matric

• At least four years experience in a similar position
• Data capturing
• Microsoft suite
• Expeerience working on Pastel
• Reporting
• Teamworking Reconciliation
• Fluent in English and Afrikaans due to client base

Should you not receive a response within 10 working days, please consider your application as unsuccessful

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