Job Description

We are seeking a detail-oriented and proactive

Debtors Clerk

to manage the debtors function across a group of four companies in the passenger transport sector. In this role, the Sales Team generates invoices, and the Debtors Clerk ensures that all trips are accurately invoiced, deposits are received, and outstanding balances are tracked and followed up. The successful candidate will liaise closely with the Sales Team to maintain accurate financial records and support cash flow management.

Key Responsibilities

1. Liaison with Sales Team

Work closely with the Sales Team to ensure all completed trips are invoiced accurately and timely. Confirm with Sales that all customer agreements, deposits, and adjustments are captured correctly. Verify that invoices generated by Sales match the trips completed and any contractual terms.

2. Deposits & Payment Tracking

Monitor and reconcile customer deposits received. Track outstanding payments and ensure deposits are correctly applied to customer accounts. Communicate with Sales and customers regarding deposit confirmations or discrepancies.

3. Debtors Management

Maintain and monitor the debtors ledger for all four companies. Follow up on overdue accounts and escalate persistent non-payment issues to the Senior Bookkeeper. Maintain detailed records of correspondence with customers and Sales regarding payment issues.

4. Reconciliation & Reporting

Perform regular reconciliations of debtor accounts. Assist in producing weekly and monthly debtors reports for management review. Highlight high-risk accounts or discrepancies for attention.

5. Supporting Documentation

Ensure that all invoices, trip confirmations, and proof-of-deposit documentation are complete and filed correctly. Liaise with Sales for any missing trip or invoice documentation.

6. Audit & Compliance

Support internal and external audits by providing debtor account details and payment records as required. Ensure all debtor transactions comply with company financial policies.

Requirements

Qualifications

Matric (Grade 12) is required. A certificate or diploma in Accounting, Bookkeeping, or Finance is advantageous.

Experience

2+ years in a debtor management or credit control role. Experience liaising with Sales or Operations teams is highly desirable. Exposure to multi-company environments or the transport/logistics industry is an advantage.

Technical Skills

Proficiency in accounting software (Pastel, Sage, QuickBooks, Xero, etc.). Strong MS Excel skills (sorting, filtering, basic formulas). Ability to track and reconcile payments effectively.

Soft Skills

Strong attention to detail and accuracy. Excellent communication and interpersonal skills. Ability to liaise effectively between Sales and Finance. Organised, proactive, and reliable. Ability to work under pressure and meet deadlines.

What We Offer

Competitive salary based on experience. Stable work environment in a growing passenger transport group. Opportunity for growth within the finance team. Supportive and collaborative culture.
Job Types: Temporary, Temp to perm
Contract length: 12 months

Pay: Up to R15000,00 per month

Education:

High School (matric) (Preferred)
Experience:

monitoring deposits and matching payments to invoices: 3 years (Required) preparing debtors reports and performing reconciliations: 3 years (Required) prioritising follow-ups and reporting deadlines: 2 years (Preferred)
Work Location: In person