GENERAL DESCRIPTION
? The debtor's clerk has full responsibility of the record keeping of the company's customers and ensure that those customers pay on time.
KEY PERFORMANCE INDICATOR
MAJOR ACTIVITIES / PRINCIPAL DUTIES & RESPONSIBILITIES
Reporting
? Send the daily sales report.
? Daily Cash flow availability of funds
? Analyse the Debtors age analysis and report on debtors out of their credit terms.
? Assisting with the annual audit process via the external auditors.
Opening of new accounts ? Open up new customer accounts upon request.
? Ensure accounts are approved as per the company's policy and procedures.
? Maintain the company's debtor's approval policy and procedures, ensure that best practice is being followed.
? Update customer account if and when needed.
Record Keeping ? Ensure that invoices, credit notes, debit notes, payments and any other ad hoc transaction have been processed within the department's timeline.
? Follow up on any queries or variances and supply the required corresponding information.
? Prepare monthly reconciliation file.
? Prepare monthly Debtors Review Report
? Prepare monthly Damages Report
? Prepare monthly report pertaining to invoicing, credit notes, payments received.
? Ensure that all credit notes and POD are handed over for VP Scanning
Billing ? Ensure that customer statements are sent within the company's timeline
? Follow up on outstanding customers to ensure that they pay within the agreed terms
? Maintain record of correspondence with customers
Adhoc ? As and when required by management
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
? Experience in working with debtors.
? A strong personality to collect funds and refuse sales outside of trading terms.
? Knowledge of Sage X3 would be beneficial.
? Knowledge of the South African FMCG industry would be beneficial.
? Analyzing information and using logic to address work related issues and problems.
? Conversant with relative legislation regarding Health and Safety requirements.
? Must be computer literate.
? Good knowledge of environmental requirements.
? Exceptional leadership skills.
? Computer literacy: Advanced MS Office essential; MS Excel and SAGE beneficial.
MINIMUM REQUIREMENTS
? A minimum of 2 year in the debtors department.
? Minimum: Matriculant
? Ideal: BCom degree or 5 years in debtors department
Job Types: Full-time, Permanent
Pay: R15000,00 - R20000,00 per month
Work Location: In person
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