Job Description

:
Managing the F&I Debtors book

• Distribution of monthly statements to clients.

• Monitor Daily Banking (Main Bank account / F&I Bank account).

• Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.

• Monthly interest capture on Evolve.

• Monthly debit order scoping for all local clients on Xpertek.

• Monthly debit order loading on Business Online for local clients.

• Arrear Account Management:

oCommunication with respective sales persons / clients in respect to late payment and arrear amounts.
oUpdating and maintaining department reports (Arrear Report / Debtors ageing's / Bounced Reports) with l latest amounts and feedback.
oPreparation and issue of Letters of Demand.
oPerform risk analysis on debtors and preparation of Repo Clients Files.
oSinosure Reporting
60 days - Feedback provided to Sinosure representative on a needs basis.
Assisting with managing the overall Company's Debtor book

• Ensuring timely collections on outstanding payments.

• Reconciling accounts and resolving discrepancies with efficiency and professionalism.

• Maintaining accurate records of all interactions and transactions.

• Preparing monthly reports of all interactions and transactions.

• Collaborating with finance team to improve processes and ensure alignment with company policies.

• Implementing effective credit control procedures to minimize bad debt.

• Building and maintain strong relationship with clients to facilitate the prompt payment.

Assisting with adhoc creditors payments.

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.

• Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.

• Ensure invoices related to contracts agree to the contract.

• Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module.

• Ensure that the correct VAT is applied to invoices.

• Preparation and submission of creditors' reconciliations.

• Timeous payment of invoices and follow-up on AP queries.

• Forward remittance advices to suppliers after completion of payment run.

• File all invoices after payment run according to the agreed filing protocols.
• Maintain a good relationship with finance department.

• General administrative duties and special project work as required.

• Any reasonable and lawful tasks required from superior from time to time.

Minimum Requirements:

• B.com in Accounting

• Minimum 5 years experiences in similar role

.Bi-Lingual (Fluent in Afrikaans).

• Code 8 licence

• Proficiency in Microsoft Office.

Skills Required