Job Description

Remuneration: Market Related dependent on skill set, knowledge, and experience
Purpose Of The Job:
Our client, a rapidly expanding motor dealership group, are seeking an experienced Payroll Administrator to join their Head Office team on the Eastrand. This role is centralised at group level and supports branch-level HR Administrators with payroll inputs and queries. The payroll function is fast-paced, complex, and dynamic, requiring exceptional attention to detail, strong organisational skills, and a proactive, team-oriented mindset. This is a highly dynamic environment with multiple payroll inputs, changing requirements, and tight timelines. The ideal candidate will thrive in a busy, collaborative setting where adaptability, accuracy, and teamwork are essential for success.
Key Responsibilities:
Payroll Processing
End-to-end processing of monthly payroll on Sage VIP, including:

• Capturing inputs such as new engagements, terminations, salary adjustments, loans, perks tax (including company car and apprentice-related changes), etc
• Ensuring accurate application of tax directives and statutory deductions

Perks Tax Calculations
Compile and calculate:

• Perks tax schedules for employee loans
• Fringe benefit values and tax for company car usage

Third Party Administration
Compile and calculate:

• Perks tax schedules for employee loans
• Fringe benefit values and tax for company usage

HR Systems and Portals
Maintain employee records and transactions on external systems:

• Capture new hires and terminations on Liberty and MIBCO online portals
• Cancel medical aid cover for terminated employees promptly

MIBCO Administration

• Manage all aspects of MIBCO compliance, submissions, and reporting

SARS and Compliance

• Load EMP201 submissions and send them to the Operations Manager for review
• Ensure all payroll practices adhere to SARS, MIBCO, and labour law requirements
• Do quarterly STATSA reporting
• Assist with Repots for EE and BBBEE reporting

Support to HR & Operations
Collaborate closely with branch-level HR Administrators:

• Assist with payroll inputs and resolve payroll-related queries
• Ensure any adjustments, queries, or follow-ups are resolved promptly in collaboration with the HR and Operations Managers
• Assist with audit processes, reporting, and payroll reconciliations as needed
• Provide payroll-related support to the Accounts department during year-end procedures

System Management

• Run full system backups monthly and roll over payroll periods on Sage VIP to ensure timely readiness for new month's inputs
• Maintain data accuracy and system integrity at all times

Required Qualifications & Experience:

• Minimum of 5 years' experience in a full-function payroll role administration position within a dealership environment
• Motor industry experience is Essential!!
• Proficient in Sage VIP Premier; exposure to ESS and online submission portals (Liberty, MIBCO) is advantageous
• Strong understanding of payroll compliance, perks tax, third-party reconciliations, and SARS submissions
• Experience working in a multi-branch or group-level environment is preferred

Key Competencies:

• Extremely high attention to detail and data accuracy
• Ability to work under pressure and meet tight deadlines consistently
• Strong interpersonal and communication skills
• Proactive team player who supports branch-level HR Administrators and works collaboratively with internal departments
• High degree of confidentiality, integrity, and professionalism
• Advanced Excel skills and analytical thinking

Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.
Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application.
Applications should be submitted no later than Monday 21 July 2025.
For more information please contact:
Debbie Penrose