Job Description

Job Summary

Main purpose of the job:

• Manage Study participant Tracking Database and all participant messaging platform-based communication

Location:

• 32 Princess of Wales Terrace, Parktown - Johannesburg

Key performance areas:

• Identify missing data, inconsistencies, and errors and follow up or report on missing data or errors
• Capture confidential research information including participant contact information and study-specific visit schedule
• Perform data cleaning
• Perform regular data backups
• File participant documents (physical and electronic) according to protocol
• Maintain an effective and efficient filing system
• Distribute data and reports to relevant team members
• Provide technical input into research tool and database design, analysis, and interpretation of data
• Process and produce accurate data reports within required timeframes
• Contribute to compiling monthly/quarterly/annual progress reports as required
• Telephonic recruitment of potential participants in accordance with recruitment targets and participant recruitment standard operating procedures (SOP)
• Obtain telephonic consent before conducting screening interviews/completing the pre-screening form
• Inform willing participants that participation in the study is voluntary
• Conduct screening interviews/complete pre-screening form for the consenting participants to determine eligibility for the study
• Administer pre-screening ICF where applicable to obtain consent to review participant medical history on clinic files or databases to determine eligibility for the study
• Record screened participants in the screening register and maintain a participant tracker to ensure complete and up-to-date
• Check participants against the tracker, to avoid duplicate screening and subsequently, duplicate enrolment
• Register participants into the biometric co-enrolment system prevention system (BCEPS) to manage and/or prevent co-enrolments
• Schedule an appointment with eligible participants to attend further screening at the Ezintsha Research Clinic
• Record screened participants in the screening register
• Manage platform-based participant messaging system
• Contact participants prior to their scheduled visits to remind them of their visit
• Visit homes or contact participants telephonically to reschedule visits
• Ensure home visits are only conducted to participants who agreed to them
• Prepare a list of home visits according to priority and living area and send it to the Client Care team
• Address relevant concerns and misconceptions about the study
• Receive queries from participants and address or refer queries accordingly
• Maintenance of 24-hour study phone
• Document all contact with the participant in the participant's source document (contact log)

Required minimum education and training:

• Diploma/Degree in Database Management or IT Certification
• Knowledge and experience working with SQL, Excel, Access, and STATA

Required minimum work experience:

• Minimum of 2-3 years in research, recruitment, and retention of study participants, experience in working with databases, managing data capturing, and/or implementing quality control activities
• Knowledge of MySQL, Visual Basic, and REDCap

Desirable additional education, work experience, and personal abilities:

• Certification in Good Clinical Practice. Qualification in computer skills/training
• Confidentiality, tact, and discretion must be maintained at all times
• A thorough understanding of pre- & post HIV test counseling
• Ability to manage self and prioritize own workload
• Self-motivated, able to work independently and work as part of a multidisciplinary team
• Ability to work under pressure and meet deadlines
• Code 10 driver's license

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 28 September 2023.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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