Job Description

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Purpose of the Role

Manage the Stock handling department and all related activities from receipt of stock to the transfer of stock into back up locations.

Schedule activities and required tasks in accordance with warehouse policy and procedure

Key Roles & Responsibilities

Ensure that border crossing shipments comply with the rules and regulations of South African authorities. This covers all facets of regulatory compliance, working closely with our factories, DCxe2x80x99s, clearing agents / transportation carriers.

Lead the South African affiliate through the changes in the international trade landscape as required from time to time.

Manages daily operational issues related to customs compliance, e.g., Port Health exams, Shipment Embargoes, completing clearing instructions, etc.

Monitors and audits import and export customs entries for accuracy as part of an internal audit program, e.g., tariff codes, exchange rates, VDN compliance, customs value, incoterms, etc.

Ensures Free Trade Agreement compliance, e.g., EU Free Trade Agreement.

Maintain and update tariff classifications and communicate to clearing agents.

Create/update Standard Operating Procedures for Customs operations.

Requests, retains, and stores documents related to the affiliates import and export transactions.

Develops and coordinates internal regulatory compliance training as required from time to time.

Implement and execute regulatory compliance audits; internally and at external parties such as clearing agents.

Support all customs compliance initiatives and competencies, which include the areas of customs entry operations, clearing agent management, classification, valuation, trade programs and agreements, and internal auditing.

Remains current on laws, regulation and practices affecting customs compliance specific to the cosmetic industry.

Provides customs compliance direction to staff and key internal stakeholders.

Provides continuous reports to upper management on current and all pending customs related issues.

Is POC for Customs and Tax Revenue inquiries.

Create KPIxe2x80x99s to accurately measure and report on customs compliance-related activities.

Works with Legal Department and outside counsel regarding compliance matters.

General Roles & Responsibilities

Establishes strong and effective working relationships with Key Stakeholders to drive E2E Supply Chain improvement.

Ensure smooth end to end transportation flows in all the defined modes of international transportation (Air/Ocean) for ELC regardless of whether freight is paid for by the vendor or the company and solves proactively and autonomously any freight issues and/or escalates them when appropriate.

Acts as first point of escalation for immediate actions and manages and steers all team/region activities related to operational excellence on a daily basis for topics such as but not limited to; shipping volume, special cases and urgencies, routing analysis, transit times evaluation, etc.

Prepares root/cause analysis reports for operational issues and proposes corrective measures in assessment with the direct line manager.

Effectively support to manage the selection, the relationship, and the performance of the clearing agents service providers.

Contribute to launch RFPs for new vendors and support Customs and/or Freight Tender Projects

Contributes to keep a professional Customs and Transportation set-up and strives in excellence in the service execution.

Support the cost controlling of the transportationxe2x80x99s budget by defined category.

Analytics

Create and maintain system-based analysis and statistics, developing reports for data validation; build models, run scenarios, and assist in the preparation of results presentations for monthly business review.

Publish regular KPIs and Dashboards

Supports data gathering and route analysis for assessments in transport optimization.

Qualifications

Requirements and Experience

Min 5 years with a freight forwarder xe2x80x93 Customer facing Import & Export clearances, preferably with a multi-national forwarder, or min 3 years in cosmetics or pharmaceuticals industries xe2x80x93 import & export admin/compliance preferably with a multi-national business.

Experience of preparation for and taking part in customs audits.

SAP knowledge advantageous.

Cosmetics customs experience in the South African sector advantageous.

MS Office mandatory, e.g., Excel (advanced) and PowerPoint (Basic).

Key Personal Characteristics

Effectively manage change.

Networks effectively with regulatory authorities, the affiliate and clearing agents.

Work in a team environment

Excellent communication skills

Positive can-do attitude

Attention to detail and numerate.

Flexible in responding to change.

Maintains a standard of honesty.

Strives to meet targets set.
Job: Distribution/ Warehouse/ Logistics - Supply Chain
Primary Location: Europe, Middle East, Africa-ZA-GP-Johannesburg
Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 2315045

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