Job Description

Job Summary
CREDITORS CONTROLLER (Accounts Payable) - Durbanville, Western Cape
R20 000 - R25 000 Per Month Negotiable on Qualification and Years of relevant experience
12 MONTH CONTRACT - Start Immediately!
Our client, an established Waste Management concern is in search of a competent, skills and proficient Creditors Controller to join the dynamic finance team.
The main purpose of the Creditors Controller is to manage the organisation's creditors function, ensuring timely, accurate payment of suppliers, proper reconciliation of accounts, and maintenance of healthy relationships with vendors.
The role is key in maintaining accurate financial records and controlling cash flow.
One would describe you as a numerical, analytical and systematically inclined professional

• Ability to prioritise a wide range of workloads with critical deadlines
• Strong analytical communication and negotiation.
• Attention to detail and time management skills.

Key Duties and Responsibilities:
Accounts Payable Management

• Oversee the end-to-end Accounts Payable (Creditors) process to ensure accuracy, efficiency and compliance with company policies.
• Review, verify, and process supplier invoices for accuracy, completeness, and proper authorization.
• Accurately code invoices to the correct general ledger accounts, entities and cost centres.
• Schedule, prepare, and process supplier payments in line with agreed terms and company requirements.
• Ensure all payments are processed in accordance with company policies and cash flow requirements, in collaboration with finance department
• Ensure processing, payment and reconciliation of all travel expenses (TTS, Bluu Car Rental, Europcar etc.)
• Manage the processing, payment, and reconciliation of all employee expense claims.
• Assist with recording of company debit purchases and perform bank reconciliations related to card expenditure. Upload supporting documentation (receipts and slips) for company card purchases to OneDrive and reconcile these to corresponding bank transactions. Add B-BBEE collection

Supplier & Vendor Management

• Maintain an up-to-date and accurate supplier database on (ERP System) Xero, ensuring all records are complete and current.
• Conduct due diligence on new suppliers, including but not limited to company verification checks, tax compliance validation, and confirmation of banking details.
• Serve as the primary point of contact for all creditor-related queries, providing timely and effective resolution to both internal and external stakeholders.
• Build and maintain strong, professional relationships with suppliers to support smooth operations and mutual trust.
• Negotiate improved terms and resolve supplier issues as required, in consultation with Senior management.

Reconciliations

• Perform regular supplier statement reconciliations to ensure accuracy and completeness of accounts payable records.
• Investigate and resolve any discrepancies between supplier statements and internal records
• promptly.
• Ensure all outstanding invoices and credit notes are accurately recorded and resolved in a timely manner.
• Maintain reconciled supplier balances that align with the general ledger at all times.
• Follow up on overdue accounts and outstanding balances to ensure timely closure and financial accuracy.

Compliance and Employee Expenses

• Ensure strict adherence to internal controls, financial policies, and standard operating procedures.
• Confirm that all payment approvals are obtained in accordance with the delegation of authority framework.
• Verify compliance with applicable tax regulations, including accurate processing and reporting of VAT.
• Identify, prevent, and investigate potential duplicate payments or fraudulent transactions.
• Process, pay, and reconcile all employee-related expenses, including per diems, expenses and claims.

Month-End / Year-End Close Support

• Assist in the preparation of the monthly creditor ageing analysis and reconciliation of monthly creditor aging analysis and reconciliation accompanying supplier statements.
• Compile and provide creditor reports and relevant supporting documentation to finance team for reporting.
• Support internal and external audit processes by providing reconciliations, supplier.

Reporting & Analysis

• Generate and review detailed accounts payable aging reports to monitor outstanding accounts.
• Identify overdue accounts or disputed balances and ensure timely resolution.
• Monitor supplier payment trends and provide insights for cash flow forecasting.
• Identify opportunities for process improvement and cost savings within the accounts payable.
• Reconcile aged accounts to ensure completeness, accuracy, and alignment with the general ledger for completeness and accuracy.

Cash Flow & Payment Planning

• Coordinate with Management to plan payment runs in line with available cash resources.
• Prioritize payments based on due dates, critical suppliers, and strategic business.
• Forecast upcoming creditor payments to support budgeting, liquidity management.

Systems Management

• Ensure accurate and timely entry of creditor transactions into the Xero system.
• Maintain and update vendor master data to ensure completeness and accuracy in Xero.
• Support system enhancements, upgrades, and process automation initiatives within the AP function.

Adhoc Responsibilities

• Assist with ad hoc financial reporting and analysis as requested by Management.
• Respond to supplier audit confirmation requests in a timely and accurate manner.
• Ensure proper archiving and record-keeping of all creditor documents on OneDrive.
• Contribute to the development and improvement of accounts payable and procurement.

Qualifications, Skills and Experience needed:

• B.Tech or B. Com Accounting degree/diploma or equivalent qualification advantageous
• 3 - 5 Years' experience end-to end Creditors Control experience gained within a finance / accounting / related accounts payable environment
• Proven proficiency on Xero
• Other beneficial packages are: Sage Pastel Partner and Sage Evolution

Intermediate to advanced level of MS Excel is essential as well as proficiency on MS Word and MS Powerpoint * Valid driver's licence and own vehicle is highly advantageous
To apply for this rolewith Lameez Herborn from Elev8 Recruitment please follow the link
Elev8
Recruiter

Skills Required