Job Description

:

• Invoicing Administration:
• Ensure invoices are appropriately signed and authorised
• Ensure invoices are allocated to the correct accounts, departments, and manager
• Capture invoices on SAGE System
• Review stores invoices already captured on SAGE for completeness and accuracy
• Follow up on all invoices sent to managers but not yet returned
• Pass debit/ credit notes when required and authorised
• Post month end accruals

• Reconciling of creditors accounts:
• Reconcile creditors ledger monthly
• Reconcile each creditor statement to the SAGE System
• Follow up on long outstanding items appearing on the reconciliations and investigate discrepancies
• Clear queries raised by the accountants on the reconciliations timeously
• Reconcile GRVs, delivery notes, purchase orders and invoices Adhere to the deadlines for closing off creditors so that management accounts can be compiled timeously

• Payments:

• Calculate and process discounts received from suppliers
• Process payments from SAGE System in electronic banking
• Import payments from SAGE System in electronic banking
• Balance the payments to the SAGE aged payables printout
• Submit creditors remittances
• Attend to payment queries timeously
• Open accounts after obtaining all required documentation and authorisation

• General Administration:
• Complete creditors applications timeously and ensure these are authorised by the delegated managers
• Maintain a tidy and efficient filing system for creditors
• Maintain excel spreadsheets for trends in charges over months & years
• Initiate correspondence to suppliers when and where necessary
• Perform any other tasks as may be reasonably be expected of the position

• Teamwork & Co-Operation:
• Efficiently deals with others, both internally and externally
• Have a team orientated outlook when dealing with colleagues and superiors
• To work with the relevant legislation, policies, and procedures
• To participate in the Annual Performance and Development Review Process
• To attend training courses as identified and agreed for appropriate development
• Work within Health and Safety regulations, the post holder has a legal duty to take reasonable care for Health and Safety both for themselves and others who may be affected by their actions
• Any other tasks that may be required

Job Requirements:

• Diploma in Financial Accounting preferred.
• Minimum of 4 years experience in a creditors control environment with exposure to creditors control, reconciliation of creditor accounts, processing of invoices and timeous payment of creditors.
• Experience in using Sage 300 Accounting System preferred.
• High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
• High levels of energy and resilience with ability to work in a pressurised environment which is deadline driven.
• Excellent planning and organising skills with ability to prioritise own workload.
• Highly effective verbal and written communication skills with good customer service orientation and ability to deal with varied stakeholders.
• Quick-paced, assertive & self-motivated individual with high level of attention to detail and accuracy.
• High level of ethical behaviour and confidentiality.

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