Job Description

Creditors Clerk

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Permanent contract Full-time From 400R to 500R gross salary/year At least 2 years of experience (Junior level) BTEC Higher National Diploma, Diploma of Higher Education Controller

BOC has exciting opportunity for an individual to join our dynamic team,if this is you,we want you!

Mission

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Purpose

Matching and input of GRV's, Invoices and Purchase orders. Reconciliation and preparation of payments to suppliers and subcontractors Daily Update of Creditors and General ledger. Preparation of Documentation for SED Reports Updating Sage X3 with the details of suppliers and subcontractors in line with SED requirements. Maintenance of the Creditors ledger. Preparation of the payment schedule for upload to Standard bank. Any other ad hoc duty as required.

Principal Accountabilities

The Creditors Clerk is responsible for ensuring the following regarding the processing of Suppliers on the SAGE X3 system The Creditors / Payment Clerk are responsible for processing the payment of Services and Utilities (air travel, car rental, Eskom, Telkom, water, municipal rates and levies. The Creditors / Payment Clerk are responsible for processing and controlling sundry payments. The Creditors Clerk will ensure that copies of documentation required for SED reporting purposes are available timeously. Creditors Clerk will collate documentation relating to each creditor payment Processing purchases onto creditors system, which involves capturing the purchase information, matching supplier invoice and credit notes to GRN and purchase order. Reconciling the creditor's transactions to the supplier statement. Generation of the Supplier payment reconciliation by Sage X3. Matching of Invoices and payments on Sage X3 and offsetting the documents. Generation of Payment Release Report. Export of the Payment Release Report into the Standard Bank CATS Electronic Banking system for payment once approved by the Financial Manager / Accountant.

Specific Responsibilities

1.Processing of Suppliers on the SAGE X3 system:


Purchases are allocated to the correct general ledger account. That the invoice details of goods / services agree to the purchase order. That the invoice is a valid tax invoice. That the invoice price of goods / services agree to the purchase order. That the invoice quantity of goods / services agrees to the goods received note. That the documents are filed and easily referenced for future use.

2.Processing and controlling sundry payments including:




Once off (COD) purchases Advances for business expenses Expense claims Reimbursement of Petty Cash

3.Collate documentation relating to each creditor payment being:


Approved Purchase order in line with the Approved authority limits. Approved supplier Tax invoice Goods inspection note (confirming quality is within specification) Goods received note Tax Credit notes (including potential supplier penalties)

Profile

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Educational Level

Matric & a National Diploma qualification in finance

Other Technical/ Professional Skills/Qualifications

Bookkeeping certificate an advantage

Years of Experience

At least 3 years' relevant experience in creditors.

Language Ability

Fluent in English

Desirable Traits

Possess analytical and problem solving ability Above average organising skills Ability to communicate with staff of all levels Team player

Skills

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Invoicing

Sage X3

Supplier Processing

Creditors Ledgers

SED Reporting

Location

Location

Address

1 Alsation St, 1685 Midrand, Afrique du Sud