Job Description

We are currently looking for an Creditors Clerk to accurately prepare monthly reconciliations, address all reconciling items to resolve and align with internal business processes xe2x80x93 no items older than 3 months. To establish and maintain a healthy supplier relationship with all allocated vendor representatives and ensure company policies and procedures are adhered to at all times. As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customersxe2x80x99 non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.
Duties & Responsibilities

• Obtain accurate supplier statements xe2x80xa2 Accurately prepare reconciliations within the set deadline as per Vendor account allocations xe2x80xa2 Resolve reconciling items between AX amount and supplier statement amount to ensure accurate payment is effected xe2x80xa2 Investigate all items in AX for payment. E.g. Incorrect invoice numbers/amounts, apply logic using dates/ amounts/unit names/unit purposes, etc xe2x80xa2 Follow up continuously on outstanding invoices/statements xe2x80x93 phone suppliers and units xe2x80xa2 Invoices processed after cut off to be accurately ticked and included in payment journal to agree with supplier statement for a specific period xe2x80xa2 Ensure adherence to POD and Claims for credit process as prescribed xe2x80xa2 Ensure that all payment journals are reported as ready prior to being handed over to the Creditors Supervisor for auditing xe2x80xa2 Reconciliations to be submitted for auditing 5 days prior to agreed payment date as per the master data list in Axapta xe2x80xa2 Accurately prepare payment journals for payment xe2x80xa2 Effectively manage accounts to prevent accounts from being placed on stop supply. Minimize items exceeding agreed payment terms. Retain evidence of resolution sent to unit/Regional Financial Manager xe2x80xa2 Actively manage the Ax Vendor Ageing report to ensure no balances are older than the prescribed terms and conditions agreed to on the relevant deal sheets xe2x80xa2 Send out remittances and proof of payment to suppliers within 24 hours of payment being released from the bank xe2x80xa2 Accurately audit banking details for each vendor prior to being loaded on the bank by bank clerk. Tick bank account used, branch code and amount against a valid bank confirmation letter. Sign off and date as evidence of review xe2x80xa2 Handle all creditors related queries xe2x80xa2 Ensure proper filing of all audit reports, proof of payments and remittances for each vendor reconciliation xe2x80xa2 Ensure proper filing of all bank confirmation letters from suppliers loaded on the bank xe2x80xa2 Keep updated records of all supplier deal sheets on file

Skills and Competencies

• Computer literate (Microsoft Office) xe2x80xa2 Microsoft Dynamix Axapta essential xe2x80xa2 Sound accounting knowledge xe2x80xa2 Good interpersonal skills xe2x80xa2 Problem solving skills xe2x80xa2 Good communication skills xe2x80xa2 Attention to detail xe2x80xa2 Good administrative skills xe2x80xa2 Good client relationships xe2x80xa2 Ability to work under minimum supervision xe2x80xa2 Ability to work in a team

Qualifications

• Matric,

• Bookkeeping Diploma or Equivalent

• 3+ years full function Creditors and Bookkeeping experience

Policy

Tsebo is committed to protecting your personal data as well as your rights relating to the information in line with the provisions of the applicable data protection laws.

As a company we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants.

Please note that Tsebo will not charge individuals seeking employment any fees, whether for registration, application, administration or placement.

xc2xa9 All rights reserved.
Tsebo Solutions Group Proprietary
Limited (reg no 2016/224394/07)

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