Job Description

2025/07/07


Reference Number


CD01


Description

Purpose of the job:

To manage the debtors accounts and ensure that all bills are paid on time.

Key Performance Areas:

1.

Creditors and collections

Collection of all outstanding debts by phoning and, where necessary, sending letters of demands to debtors. Ensuring that clients billing, and utilities queries are addressed timeously. Managing the administration of the Fourways crossing book Reconciliation of debtor's accounts Ensuring that credit notes are passed timeously Once receipted, allocating any unallocated payments to debtor's accounts Ensure payment of the correct invoice to the correct supplier, data captured accurately, and VAT/Legal entities are correct on the system Preparation of monthly arrears reports on overdue accounts Monthly submission of arrears and legal reports

2. Debtors:

Raise all purchase orders as required. Collect monthly rentals as agreed in the lease agreement and manage any arrears per policy. Ensure arrears reports are distributed to the Financial manager and General manager as required and hand over collections to attorneys as instructed. Ensure correct invoices, quotes and PO's are attached on MDA for sign off by approver. Respond to queries within 24hrs. Reconcile Supplier Statements monthly and follow up outstanding invoices as per the statements sent by the supplier. Ensure all council accounts are paid monthly before due date. Data to be captured correctly on MDA with copies of the invoices attached. Preparing the weekly recon of the bank statements and accounts.

3. Liaison with internal clients

Identify problems and provide solutions to client needs within the debtors and creditors function.

4.

Cashbook Payments

Ensure all weekly and monthly deadlines are met. Load payments and transfers on the Nedbank platform for approval and release by financial manager. Act as an approver where authorized to do so where approvers are not available.

5. Internal and external Administration

Arrear comments updated as required Breach/Demand letters are sent to the clients by the 14th of each month in terms of the credit policy or as per GM directive. Drawing up of accurate settlement agreements and ensuring management sign off. Reconciliations to be done to ensure that AOD's are up to date.

6. Turnover collection and analysis

Request Annual Audited T/O Certificates from Retail Tenants, preparing calculation schedules to submit to GM. Record keeping of received T/O Certificates Ensuring custody, confidentiality and safe keeping of all financial related tenant records and information Requirements

Competencies and Skills

Attention to detail Be a team player Must be able to use their own initiative Must be efficient and reliable Assertive Must be deadline focused and driven Willing to work extra hours if needed. Sound business judgement Must be able to sustain business relationships in a professional manner Comfortable with figures and analysis Solid judgement with ability to make good decisions Proven, strong communication skills, both verbal and written with excellent interpersonal skills Strong customer service ethic Good problem-solving and analytic skills Computer proficient with strong Excel knowledge (Microsoft Office, Excel) Interested in working collaboratively as a member of cross-functional team Interested in continuously learning and developing oneself Enjoys working with clients in meeting their needs; enjoys striving towards win-win situations Enjoys thinking creatively and analytically

Experience

3 years minimum experience as a creditors clerk

Education

Matric prerequisite Post matric qualification will be an advantage

Role Location

Fourways Crossing



Work Level
Skilled
Job Type
Permanent
Salary
Market Related
EE Position
Yes
Location
Gauteng