Job Description

Highly organised individual with the ability to handle a substantial workload with multiple deadlines and frequent interruptions. Must be able to set priorities and adapt quickly to changes. Excellent communication and team working skills essential. Secretarial skills important.

Must be proficient and have working experience with Pastel Accounting and Microsoft Office Programmes.

1. Responsibilities

Capturing and processing all invoices

Ensuring that all payments that are paid comply with the set standards and contain all the necessary required information.

Ensure that claims are paid timeously and correctly.

Capturing invoices into Pastel / Goodx from all supporting documentation supplied.

Ensure that all invoices and supporting documentation are completed and approved, authorised.

Perform supplier reconciliations in preparing requisitions for payments.

Reconcile purchase orders to invoices, PODs, GRNs

Receive and check all payment requisitions in accordance within policies and procedures.

Load payments on the online banking system.

Ensure that the banking details on supplier invoices match that of the creditor being paid.

Ensure transactions are properly recorded and entered into the computerised accounting system.

Respond to all queries relating to payments.

Reconciliation of petty cash

Perform monthly supplier reconciliations to support all payments to approved suppliers.

Deal with queries from creditors and staff regarding payments.

Load new creditors on the online banking system.

Provide monthly creditors age analysis for review.

Any ad hoc tasks that may arise from time to time.

Job Types: Full-time, Permanent

Work Location: In person