Job Description

Creditors Clerk (CPT) Finance/Admin
Cape Town - Western Cape - South Africa
ENVIRONMENT:
A leading supplier of Personal Protective Equipment is looking for a detail-oriented and proactive Creditors Clerk to join their fast-paced Cape Town team. In this role, youll be responsible for setting up new supplier accounts, keeping supplier information updated in the ERP/financial system, and submitting these details for verification by the Financial Manager before final approval by the Managing Director on the banking platform. To thrive in this role, youll need a post-matric qualification in Finance, Accounting, or a related field, 35 years of relevant experience, and strong Excel skillsespecially with VLOOKUP and formulas.
DUTIES:

• Create new supplier accounts and accurately update supplier details on the ERP/financial system.
• Submit newly captured supplier details to the Financial Manager for verification prior to Managing Directors final approval on the banking system.
• Check and verify supplier invoices and supporting documents before linking them to company-approved GRNs.
• Accurately capture invoices and credit notes with the correct supporting documentation and system references.
• Calculate and process applicable supplier discounts in line with payment terms to avoid unnecessary costs.
• Follow up on outstanding invoices and credit notes and schedule payments according to agreed timelines.
• Verify supplier banking details before processing payments.
• Perform monthly supplier reconciliations to support payment runs.
• Load supplier payments on the banking system after completing necessary checks.
• Submit GRNs and invoicing documentation to relevant departments for job allocation.
• Upload all creditor payments to the bank.
• Maintain accurate and organized documentation.
• Prepare and reconcile sub-contractor accounts each month.
• Compile and reconcile sales commission reports by validating completed and paid projects.
• Process journals for internal stock issued to staff and stores.
• Handle stock journals and weekly stock checklists; flag any discrepancies to Finance and Stores Managers.
• Quarterly verification of supplier details to ensure ERP/financial records are current.
• Prepare a monthly age analysis for overdue accounts.
• Generate stock reports as needed via ERP/financial system.
• Manage and reconcile petty cash.
• Support the implementation of new processes and procedures.
• Communicate effectively with all departments.
• Answer the company switchboard when needed.
• Adhere to all company policies and procedures.

REQUIREMENTS:

• Grade 12 / Matric (Essential)
• Post-matric qualification (Finance/Accounting or similar)
• 35 years of relevant experience
• Strong Microsoft Excel skills, especially VLOOKUP and formulas
• Reliable own transport and willingness to assist with operational needs
• General accounting knowledge would be an advantage

ATTRIBUTES:

• Excellent attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to work in a fast-paced, high-pressure environment
• Sound understanding of debtor/creditor functions
• Strong initiative and problem-solving skills
• Ability to manage workload independently and meet deadlines

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