Job Description

Our client, a reputable, well established hotel is looking for a mature, target driven individual to join their team as a Creditors Clerk.

Your Role

To provide financial, administrative, and clerical support to the organization by processing, verifying and reconciling invoices and making payments in an accurate and timely manner.

To be responsible for the credit granting process, bill collection, including the consistent application of a credit policy. Also manage and ensure that the hotel achieves optimum performance and achieves the required credit targets.

Periodic credit reviews of existing customers, and the assessment of the credit worthiness of potential customers, with the goal of optimizing the mix of company sales and bad debt losses.

• Organizing, Operating and Administrating the payment and collection of funds within the organization accurately and within a timely manner to ensure that the company has a positive cash flow.
• Limits of Authority: Payments to be loaded on the banking system once the necessary documentation has been received from Department Heads and supervisory levels. To manage debtors within their credit limit authorities.
• Liaises with: Suppliers and Heads of Departments
• Database maintenance of creditors within Pastel and debtors within Opera.
• To open sealed bags and count the previous days cash takings with the Cost Controller and verify the amount to the Opera report in accordance with the Hotels procedures.
• To prepare the deposit for collection from Fidelity in accordance with Hotels procedures.
• Processing invoices on Pastel in compliance with the policies and procedures of the Hotel. Ensuring that all necessary paperwork is included with signed orders and GRN's. Ensuring that amounts are posted to the correct accounts within Pastel with VAT recorded correctly.
• Ensuring that invoices have all our correct information.
• Reconciling processed work by verifying entries and comparing system reports to supplier statements.
• Following up on any outstanding documentation or variances.
• Maintaining historical records.
• Loading payments on the company banking system ensuring that payment is made to the correct supplier for the correct amount within the required payment terms as stipulated by the supplier.
• To ensure that payments are processed on the correct payment runs to avoid suppliers suspending delivery.
• Preparing analysis of accounts and producing monthly information on suppliers.
• Ensure that the age analysis on Pastel is kept clean with correct aging of invoices.
• To continue to improve the payment process.
• To manage Accounts receivable customers and ensure that all debtors accounts are reconciled regularly.
• To check that all paperwork is received from Front Office for debtor accounts and transfer to the correct debtor.
• To post receipts against the correct invoices and to follow up on unpaid invoices.
• To print statements and send together with invoices to customers.
• To focus on minimizing the accounts receivable balance.
• Monitor credit limits on all customers.
• Ensure that all credit applications are properly documented and approved by Management and are based on hotel policy and procedures.
• Scrutinising all accounts to ensure adherence to the credit policy, pursuing and collecting delinquent accounts, providing status reports of uncollectable accounts to management.
• The credit manager position is responsible for the entire credit granting process, bill collection, including the consistent application of a credit policy. Also manage and ensure that the hotel achieves optimum performance and achieves the required credit targets.
• Periodic credit reviews of existing customers, and the assessment of the credit worthiness of potential customers, with the goal of optimizing the mix of company sales and bad debt losses.
• Periodic credit reviews of existing customers, and the assessment of the credit worthiness of potential customers, with the goal of optimizing the mix of company sales and bad debt losses.
• Systematic filing.
• To attend meetings or training courses as required

To thrive in this role you will need:

• Computer Literate with practical knowledge of Microsoft Office (Email, Excel & Word)
• Experience in Pastel and Opera systems would be advantageous.
• Strong organizational skills with accuracy and efficiency.
• Command of the English language both written and verbal.
• Consistently offer professional, engaging, and friendly service.
• Attention to detail.

Drake International