Job Description

Company Description

We are a global speciality and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their careers and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Groupxe2x80x99s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high-quality, affordable medicines

OBJECTIVE: Collecting and allocating payment. Resolving all queries on accounts. Managing debtors accounts xe2x80x93 book value between R10m and R70m xe2x80x93 10 to 20 accounts

MAIN DUTIES:

Key Responsibilities: (The primary tasks, functions and deliverables of the role)

Customer Service

• All queries are followed up and resolved in the shortest possible timeframe within policy framework

• Internal and external customers are constantly updated as to the progress of their Query
• Supply customers with all documentation before requested where possible

Cash Allocations

• Daily - Bank Statement allocated to account
• Daily - Correct allocation on SAP
• Monthly Reconciliationxe2x80x99s xe2x80x93 all reconciliations to be done on Excel with every payment and signed

All contras and minor write-offs to be done by month end

Cash Collections

• All customers are to be contacted at least 3 times a month:
• Targets xe2x80x93 will be set for Controller on a monthly basis
• Monitoring risk of client xe2x80x93 advise line manager of any problematic customer or late paying customer
• Notify management of all expected payments

Customer Visits

• Visit customer as and when required sorting out any problems and queries
• Within 3 days of visiting the customer minutes must be sent

Queries / 90 Days

• Claims register to be updated daily of status of claim and available on the G drive. (pharma) xe2x80x93
• Follow up outstanding claims daily, all correspondence to be kept on file
• Reason codes on SAP xe2x80x93 to be updated by month end
• Authorization of credit notes- ensure all credit notes approved is within the company authorization levels
• Monthly meetings will be held as and when required by line manager to facilitate you with your book
• State account xe2x80x93 pricing claims to be checked and approved according to state contracts and addendums
• Following up on outstanding credit notes from 3PL regularly and escalating to line manager
• Month end report on 90 days with reasons to be sent to line manager by 9th of every month

Documentation

• Posting of invoices xe2x80x93 podxe2x80x99s xe2x80x93 credits notes as required
• Uploading of invoice payment packs on the State MSD Portal
• Sending statements xe2x80x93 within 2 days of printing, also Excel and PDF statements on request
• Escalation reports (60 & 90 days) for State accounts to be emailed to the respective State counterpart by the 20th of each month

Qualifications & Experience

• Grade 12 / Matric
• Credit Management Diploma an advantage
• 1+ year credit control experience (Preferably State/Tender Accounts)
• Computer literate xe2x80x93 strong in MS Excel

Skills and Competencies (The abilities that the individual needs in order to perform this role effectively)

• Time management
• Planning and organizational skills
• Good interpersonal and communication skills (verbal & written)
• Customer/service orientated
• Focused on attention to detail, high sense of urgency and deadline driven
• Problem-solving and good judgment
• Analytical skills
• Follow instructions and Procedures
• Work well within a team environment

The job applicant acknowledges, agrees, accepts, and understands that the Company (Pharmacare Limited t/a Aspen Pharmacare), has a mandatory Covid-19 Vaccination Policy and Plan which, inter alia, provides for mandatory vaccination for all employees at SA Commercial. Mandatory Covid-19 vaccination applies to this job vacancy. As such, in applying for and if applicable accepting an offer of employment for this job role, the applicant warrants that s/he is fully vaccinated, and that his/her vaccination status is valid and up to date. The Job applicantxe2x80x99s electronic vaccination certificate, as issued by the NDOH, must be provided if the job application results in an offer and subsequent acceptance of this offer of employment. The applicant acknowledges, further, that there is no particular reason that he/she would refuse any future booster or vaccination requirements that may/should be recommended by the South African health authorities.

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 25th of August 2023. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application

Aspen Pharmacare