PURPOSE: xe2x80xa2 To coordinate Business Unit buying activities for execution and support of Group purchasing strategy and address/resolve operational buying challenges/queries and non-conformances of specific allocated team purchasing group. xe2x80xa2 Be a Business Unit one stop communication point for all purchasing queries.
Minimum Requirements
QUALIFICATIONS:
N Dip: Procurement (Essential/Minimum)
Certificate First Line Management (Essential/Minimum)
B Tech (Relevant) (Recommended/Desirable)
EXPERIENCE:
3-5 years Relevant Supply Chain Management, Procurement or Finance experience. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum) Operational REQUIREMENTS:
Psychometric Assessment (Essential/Minimum)
Certificate of Fitness (Essential/Minimum)
Duties & Responsibilities
Administration and Support Services
Conduct accurate and timeous materials management reporting
Participate and provide support in audit process and improvement of Business Unit (BU) procurement function
Business Partner Enablement
Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
Provide process advice to business partners/end-users through in transaction guidance and support
Working with various internal and external stakeholders to expand and enrich supply chain content
Compliance, Governance and Assurance
Provide guidance to direct reports and customers to ensure that all policies, procedures, standards and guidelines are adhered to in execution of procurement activities
Ensure that supplier stakeholders comply with relevant regulatory requirements
Ensure good Corporate Citizenship principles are adhered to
Customer, Stakeholder and Client Relationship Management
Manage applicable internal and external relations, including interface with external providers or other functions responsible to ensure that business needs are met, and employees are satisfied
Provide relevant support to applicable stakeholders
Collaborate and communicate with suppliers
Functional Excellence
Ensure on time delivery of purchased goods
Apply best practices, promote sharing of best practices/knowledge in the activities of Request for Quotations (RFQ) issuing/On contract purchasing, Purchase Order placement, expediting and encouraging in group purchasing work split sharing or allocation
Execute purchasing training requirements for own team of buyers and provide frequent end-users purchase requisition training
Identify and report critical functional risks
Functional Management
Query and non-conformance resolution coordination: Receive, investigate, resolve and feedback on all queries relating buying activities of team owned purchasing groups e.g. No Purchase Orders (PO), No Good Receipts Voucher (GRVxe2x80x99s), noncompliance to contracts - call offs, price mismatch etc.
Performance management: Ensure BU related purchasing group buying performance measure is tracked, with non-performance investigated, action taken to improve non-performance and feedback communicated to various stakeholderxe2x80x99s platforms. Provide feedback to managers. Coordinate functional/cross-functional activities to ensure functional alignment.
Maintain high performance standards. Track and drive functional targets/goals and hold Buyers responsible for achieving results
Continuous improvement and purchasing effectiveness: Identify and execute procurement analytics on noncompliance to on contract buying, gap on targeted functional performance, purchasing group work split/allocation ineffectiveness, end-user non-conformance trend impact on buying performance and corporate office service delivery gaps and ensure active intervention through suggestions on improvements that will positively impact on service delivery, end-user vs Supply Chain Management (SCM) relations and functional performance
Engagement/communication: Communicate and engage functional employees, including virtuals. Engage with managers, operations and cross- functionally with peers
Governance: Ensure function adheres to Group governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline
People Management
Performance management: Clarify roles/responsibilities and expectations. Define individual performance standards, monitor and measure performance, reward and recognise high performance. Apply consistent performance and consequence management, take prompt action against non-performance
Talent development: Actively manage talent through regular assessment of employeesxe2x80x99 strengths, development needs and development progress. Provide ongoing mentoring, coaching and development feedback to employees. Manage functional talent pipeline and succession planning process. Promote culture of continuous learning. Encourage and empower team to make decisions
Culture/functional climate: Embody, translate and entrench the culture and values in function, address behaviours that undermine values. Foster effective teamwork and unity. Create an environment in which people are inspired to perform and a high-performance culture
Team development: Develop effective and high performing team. Create an environment of accountability and trust
In consultation with Manager Procurement, identify reporting needs and validate against framework
Determine capability and performance gaps in order to identify training needs
Procurement Control
Reconditioning, direct purchasing of goods and services, Low value capital procurement; Importation of goods/services
Conduct market research and make recommendations relating to suppliers, costs and deliverability
Investigate, negotiate and conclude once off purchase contracts
Manage and administer tendering process for region
In consultation with Manager Procurement, source new vendors and conduct assessments of both price and quality of products
Track benefits of contracts
Conduct market research on commodities
Ensure successful purchase orders are created
Safe and Healthy Work Environment
Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
Encourage a culture that focuses on safety in all operations
Systems Infrastructure and Enablement
Coordinate and provide support in audit process and continuous improvement of regional procurement unit
Ensure team's utilisation of relevant Enterprise Resources Planning (ERP) module and processes are done in manner that ensures data integrity
Monitor Buyer performance on weekly/monthly basis utilising relevant ERP systems
Manage buying processes, R Blocks and report on savings/breakdown order management
Behavioural Alignment Demonstrates the following:
Creativity, collaboration, sociable and awareness to the ecosystem
Stewardship, accountability, ability to develop trust, safety conscious and ethical
Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective
The appointment will be made in accordance with Exxaroxe2x80x99s Employment Equity policy. If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.
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