Job Description

Job Advert Summary

Clover is looking for a to provide administrative and operational support to the Human Resources department for the preparation and execution of activities. This position is based at Clover Head Office in Roodepoort.

Minimum Requirements

National Diploma Computer literacy Business English: Fluent Drivers License

Duties and Responsibilities

HR Administrative and Operational Support

Maintain the HR calendar and ensure all key dates and activities are accurately recorded and communicated Coordinate logistics and administrative arrangements for HR-related meetings, workshops, and events Administer Employment Equity documentation and assist with preparation for reporting and audits Prepare offboarding packs and coordinate the distribution of automated exit surveys Support the salary review and increase process by preparing documentation and initiating workflows on the system Split and format HR reports for distribution to relevant stakeholders and collate feedback Coordinate diary management, travel bookings, and administrative support the Human Resources management team Execute financial processes including routine purchasing and replenishment of office stationary and stock, purchase order generation and payment procedures

Talent & Performance Management Support

Maintain and update job profiles, including drafting and analysing content in collaboration with line managers Track performance management processes and assist with the preparation of reports and KPI documentation Set up KPI templates for new employees on the system, including assigning raters and encouraging manager discussions Provide first line support to managers for alignment on performance management expectations, timelines and processes Compile and maintain Talent Profiles and Individual Development Plans (IDPs) in the appropriate formats Provide administrative support for the Learning Management System (LMS), including uploading content and tracking completions

Employee Lifecycle & Engagement

Coordinate onboarding surveys and ensure timely distribution to new employ Manage the automation and tracking of exit surveys for departing employees Administer employee lifecycle surveys, including 3-month engagement, pulse, and focus group feedback Assist with the planning and execution of the cyclical Culture and Engagement Survey Support the coordination of Wellness Week activities, including logistics and communication

Systems & Data Support

Transfer data from Excel and other sources into standardised HR templates Initiate and monitor automated workflows for HR processes such as salary reviews and offboarding Prepare and validate data for HR reports and dashboards to ensure accuracy and completeness * Prepare HR data and reports as per process requirements and on request