Coordinator

Bloemfontein, Free State, South Africa

Job Description



Communication and Marketing
Coordinator (Projects and Campaigns) : Internal Communication (post level 10/11)
Job ID: 4267 KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: http://www.ufs.ac.za/templates/vacancies. Applications submitted through any other platform will not be considered. Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

  • a detailed curriculum vitae and cover letter;
  • certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
  • a certified copy (not older than 6 months) of your identity document (ID).
  • Proof of registration with a Professional Body (if applicable).
  • A copy of your driver’s licence (if applicable).
  • A service record of your current employer / last employer (only applicable to external applicants).
Main purpose: Responsible for the coordination and implementation of the Department of Communication and Marketing’s internal integrated marketing and communication programmes and campaigns. The responsible incumbent will ensure professional internal communication across campuses in line with the overall strategy of the Department of Communication and Marketing (DCM) and the University of the Free State (UFS). Duties and responsibilities: Campaigns and projects
  • Work with internal and external stakeholders to develop high-quality, engaging, and well-targeted integrated and awareness campaigns across UFS platforms.
  • Coordinate campaigns and special projects according to DCM priorities as well as the Rector and Vice-Chancellor’s internal stakeholder engagement programme.
  • Develop and maintain planning of campaign calendars and monitor the outcomes of integrated and awareness campaigns.
  • Draft communication plans for UFS integrated and awareness campaigns.
  • Collaborate with graphic designers and the Manager: Reputation, Brand and Marketing Management to develop campaign-specific marketing materials and to ensure that it meets brand guidelines.
  • Coordinate the production and distribution of designs and infographics and other communication materials to DCM platform managers.
  • Identify opportunities to advance and develop an awareness of UFS strategic plans and focus areas.
  • Support ad hoc events and projects arranged by the Department of Communication and Marketing.
  • Coordinate the UFS graduation coverage.
  • Monitor the progress of campaigns and projects.
  • Provide regular feedback and reporting on campaigns and projects.
Newsdesk
  • Identify opportunities to advance and develop an awareness of UFS strategic plans and focus areas.
  • Support ad hoc events and projects arranged by the Department of Communication and Marketing.
  • Coordinate the UFS graduation coverage.
  • Monitor the progress of campaigns and projects.
  • Provide regular feedback and reporting on campaigns and projects.
Stakeholder management
  • Develop content with key stakeholders to draft and prepare communication for internal and external platforms.
  • Coordinate and plan the Rector and Vice-Chancellor’s student and staff engagement sessions on the Bloemfontein and South Campuses.
  • Work closely with the Communication and Marketing officers of the different departments to implement organisation-wide internal communication strategies and plans.
  • Collaborate with colleagues across units to contribute to departmental projects.
Reporting and benchmarking
  • Research trends in internal communication to remain current on relevant topics and report the research findings to the Manager: Internal Communication.
  • Analyse and track engagement and feedback of campaigns and provide regular reports on findings to the Manager: Internal Communication.
Ad-hoc duties
  • Provide back-up assistance for the Coordinator: Internal Communication Content and Platform Management.
Inherent requirements:
  • A Bachelor’s degree or a B.Tech degree on NQF level 7 in Communication or Media Studies or related field of specialisation.
  • A minimum of two (2) years’ relevant working experience related to the duties and responsibilities.
Required competencies:.
  • Results Orientated:
o The ability to cope with a frequently changing environment and to adapt to evolving situations.
o The ability to be reliable, responsible, dependable and to fulfil obligations.
  • Strategic Thinking:
o The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
o The ability to plan work and to follow plans.
  • Business Acumen:
o The ability to adhere to rules and strictly follow work regulations.
o Proficient in the use of MS Office and MS Outlook.
  • Leading:
o The ability to lead, take charge of situations and offer opinions and directions to others.
o The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
  • Building Coalitions:
o The ability to be self-assured and at ease with people in all types of social situations.
o The ability to interact with others and establish personal connections with people. Recommendations:
  • Project management knowledge.
  • Skilled in targeted communication and integrated campaigns across various communication platforms.
  • Demonstrable experience in writing/compiling, implementing, and coordinating effective integrated marketing communication campaigns.
  • Excellent writing skills.
  • Excellent conceptual and research skills.
  • Ability to work within tight deadlines and produce quality content.
  • A valid driver’s licence.
Assumption of duties: As soon as possible. Closing date: 28 February 2022 Salary: The annual remuneration package, including benefits is R361 876.25 – R455 186.80 per annum, depending on the budget available for the position, relevant work experience and qualifications. Enquiries: For enquiries, please feel free to contact me at 051 401 9848 or email at TeateaPR@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 7267 /9857 /9810 /9003 for assistance. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. General: The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division. The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at https://ufsacza.sharepoint.com/sites/supportservices/hr/Resources/Employment%20Equity%20Plan_July2017.pdf. For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates. The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY ONLINE: External candidates can click HERE to apply online. UFS staff members can log onto PeopleSoft, click Self-Service, Recruiting and Careers to

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Job Detail

  • Job Id
    JD933441
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Bloemfontein, Free State, South Africa
  • Education
    Not mentioned