Job Description

We are seeking a highly organised and experienced Conveyancing Assistant/Secretary to support a sole practitioner conveyancing attorney who works from a home-based office in Rosebank. The role requires independent management of conveyancing administration from instruction to registration. Core office hours are mornings, with the flexibility to continue work remotely in the afternoons as needed.
Flexible working hours. Core (negotiable) hours mornings only 9:00 to 14:00 on-site at the Rosebank home office
Salary: Highly negotiable depending on experience
Key Responsibilities:

• Manage property transfer files from instruction through to registration
• Draft and prepare conveyancing documentation and correspondence with the aid of LexisNexis
• Liaise with clients, bond & cancellation attorneys, deeds office correspondents &personnel, SARS and local authorities
• Request and follow up on rates, levy, transfer duty clearances, compliance certificates and related documents
• Track file progress and ensure all timelines and compliance requirements are met
• Manage Deeds Office lodgement and follow-ups (directly or through correspondents)
• Maintain accurate, organised file records (digital and/or physical)
• Prepare invoices and assist with basic final account administration

• Prior conveyancing experience is essential
• Solid working knowledge of property transfer processes
• Ability to manage files independently, prioritise tasks, and meet timelines
• Professional communication and client interaction abilities
• Strong attention to detail and administrative accuracy
• Comfortable using LexisNexis conveyancing software and digital document tools
• Discretion and confidentiality are essential
• Experience in the administration of deceased estates a definite advantage

Skills Required