Job Description

Job Summary To qualify for this position, you need:

• Admitted Attorney with conveyancing experience (non-practicing conveyancers welcome).
• Minimum 3 years' experience in property law, conveyancing, or real estate legal administration. Strong knowledge of property law a requirement.
• Strong understanding of FICA, property mandates, and real estate compliance requirements as the company has a high RMCP level.
• Excellent administrative, organisational, and communication skills.
• High attention to detail with the ability to manage multiple transactions simultaneously.
• Proficiency in Microsoft Office, Excel, Smartsheet and conveyancing related systems and transaction tracking systems.
• Exceptional coordination and follow-up skills.
• High level of professionalism and integrity.
• Ability to work independently and manage deadlines.
• Solutions-driven with a proactive approach.

Duties and responsibilities include, but not limited to:

• Overseeing processes from mandate to transfer
• Track all active real estate transactions from listing to transfer, ensuring all key milestones are met.
• Must have knowledge of current conveyancing milestones and procedures.
• Review and manage sales mandates, ensuring compliance with internal and legal requirements.
• Amend and update documentation from mandates, FICA compliance forms, sales agreements and addendums wherenecessary, to keep up to date with regulatory requirements.
• Liaise with agents to ensure that documentation, FICA, timelines, and client communication remain consistent and accurate.
• This will include tracking and record keeping of commission invoices and payments.
• Review offers to purchase, addendums, and other legal documentation to ensure accuracy and protect company interests.
• Ensure that all deals meet company, legal, and ethical standards prior to submission to transferring attorneys. Verify and maintain FICA documentation for all clients,agents, and transactions.
• Maintain an updated transaction tracker and provide regular status reports to management and relevant stakeholders.
• Act as a central liaison between the sales team, transferring attorneys, clients, and financial institutions.
• Coordination and communication skills
• Identify and implement efficiencies within the conveyancing tracking process.

If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.
I Grow Wealth Investments
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