Job Description

CONTRACTS CO-ORDINATOR (POS23213)

R 18 000 to R 20 000 per month

Northcliffe, Randburg

Requirements & Responsibilities

• Administration, including answering calls, correspondence, invoicing etc
• Operations: Including site planning for teams
• Site planning for teams
• Ordering of stock for teams
• Submitting month end information for salaries: including absenteeism, and any other relevant information
• Ensuring team targets are met every month per team
• Receiving orders and updating monthly job list and giving feedback to MD regarding contracts and tenders awarded
• Keeping track of teams daily visits to sites and their progress per site. Manage changes to the project scope schedule and project costs where necessary
• Detailed cost monitoring and tracking of each job
• Liaising with clients and contracts department regarding progress on sites. Ensure that deliverables fall within Scope and contract value.
• Oversee all aspects, set deadlines, assign responsibilities, monitor, and summarize progress of projects
• Dealing with queries/complaints from clients and troubleshooting
• Co-ordination and completion of projects on time within budget and scope
• Preparing invoices for jobs in progress and completed jobs
• Preparing handover documents upon completion of projects as well and maintain comprehensive project documentation
• Establish and maintain relationships with clients
• Courtesy calls to clients regarding progress on various projects
• Follow up on Reports submitted to the estimating department
• Costing of projects
• Fleet management
• Any other administrative tasks given

Closing Date: 31 December 2023

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