Job Description

PURPOSE OF THE JOB:

• To increase contract coverage and automation by preparing and facilitating the administration of contracts, in accordance with the company's prescribed policies and procedures, for the procurement of goods and services that meet site specific requirements.

JOB RESPONSIBILITIES:

• To implement sourcing strategies to support business through contracting with suppliers for site specific goods and services requirements
• To identify and implement total cost ownership reduction opportunities at the specific company site
• To prepare, coordinate, and adjudicate site specific tenders
• To identify and implement procurement contract coverage opportunities for the specific company operation
• To drive and facilitate continuous improvement in all aspects of contracts implementation and administration at the company site
• To participate in Strategic Sourcing Initiatives
• To increase BEE spends
• To increase contract spend and automation
• To ensure the implementation of contract life-cycle management
• To compile management reports
• To liaise with end-users / customers regarding contract/procurement requirements
• Related risk mitigation management
• To ensure that contracts modifications/ amendments are implemented timeously by the Contracts Administrators, and are maintained accordingly

KEY PERFORMANCE AREAS:Transactional Procurement

• Ensuring that buyers are aware of existing contracts, to avoid unnecessary non-contract spend
• Facilitating contracts price maintenance in SAP
• Conduct expediting activities where required and manage supplier delivery
• Ensuring compliance with procurement policies and procedures
• Manage contracted suppliers SLAs to ensure supplier compliance to contract

End User Communication

• Assist End Users in linking purchase requisitions to contracts where applicable
• Establish and maintain regular order-related communication with internal customers
• Respond to End Users xe2x80x98contract related queries
• Explain company procurement policies and procedures relating to contract to End Users

Administration

• Assist the Commodity Specialist and Contracts Co-ordinator with any contracts administration related issues
• Maintain contracts documentation to ensure an audit trail, and ensure that contracts documentations are kept up to date
• Ensure that contracts SLAs are maintained and adhered to by all stakeholders

MINIMUM QUALIFICATIONS:

• BCom (Commerce) or National Diploma (Procurement/Logistics/Supply Chain Management)

EXPERIENCE & COMPETENCIES:

• Minimum of two years experience in contracts life-cycle management
• Experience with relevant software: SAP, MS suite and database management
• Mining industry experience is preferred and will be an advantage