Job Description

An opportunity has arisen for a high calibre Contract Manager II to manage financial and administration requirements as well as tyre tracking and costs. Contract management involves overseeing the creation, negotiation, execution, and maintenance of contracts between parties, typically within a business or organizational setting. Responsible for the efficient, competitive and commercially viable operation and administration of the company's distribution depots. Responsible for all administration handling, storage, despatch and transportation of goods after receipt from the factories to the point of final delivery, in the correct quantity, quality, time and condition, as per the sales orders. This is to be achieved at optimum cost in order to ensure the best return for the company by continually meeting customers service needs.
Minimum Requirements xe2x80xa2 Degree or Diploma in Road Transport or Logistics or a Degree in Management with financial electives xe2x80xa2 5-7 years experience in a Logistics and Supply Chain management environment xe2x80xa2 1-2 Years for the most complex task (strategic planning focuses on the next year's activities xe2x80xa2 Knowledge of Logistics and Supply Chain Management xe2x80xa2 Knowledge of logistics equipment xe2x80xa2 Knowledge of fuel management xe2x80xa2 Knowledge of equipment maintenance management xe2x80xa2 General knowledge of the operations and configurations of mechanical vehicles xe2x80xa2 Knowledge of general expense management / budgeting xe2x80xa2 Management skills xe2x80xa2 Sound knowledge of policies and procedures in supply chain and logistics management xe2x80xa2 Human resources management skills xe2x80xa2 Knowledge of Company Disciplinary and Grievance procedures xe2x80xa2 Knowledge of recruitment and disciplinary procedures xe2x80xa2 Relevant written and verbal contracts / service level agreements xe2x80xa2 National Bargaining Council Agreements xe2x80xa2 Microsoft Office skills with advanced Excel
Duties & Responsibilities Effective management of operational processes and contracts/service xe2x80xa2 Develop and maintain procedures which relate to day to day operational requirements xe2x80xa2 Ensure proper routing of deliveries and scheduling of vehicles to achieve delivery targets as per customer requirements. xe2x80xa2 Vehicle downtime is monitored, controlled and kept to a minimum xe2x80xa2 Monitor fleet constantly to ensure xe2x80xa2 Vehicle, driver and cargo security xe2x80xa2 Optimal usage of fuel xe2x80xa2 No unnecessary route deviation xe2x80xa2 Ensure adherence to procedures pertaining to xe2x80xa2 Loading and offloading procedures (as per client requirements) xe2x80xa2 Safety and security standards xe2x80xa2 Optimal allocations of vehicles and staff xe2x80xa2 Timeous vehicle inspection xe2x80xa2 Identify, implement and maintain site/ depot specific requirements as per legislation, policy and customer requirements xe2x80xa2 Manage and control vehicle hire and maintenance Attend to and manage xe2x80xa2 Tyre tracking and scraping requirements xe2x80xa2 Tyre costs, quality. Suppliers agreement xe2x80xa2 Tyre management system Effective customer relationship management xe2x80xa2 Undertake effective client relationship management xe2x80xa2 Including client entertainment when necessary xe2x80xa2 Audit the quality of service provided through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when required xe2x80xa2 Monitoring and measuring Management of financial and administration requirements xe2x80xa2 Monitor and Manage costs xe2x80xa2 Undertake accurate and timeous forecasting xe2x80xa2 Screen all suppliers by comparing costs, quality products and BEE xe2x80xa2 Authorize and submit cash book payments so that the costs are correctly allocated xe2x80xa2 Report weekly on projects contract revenue, kilometers and profits xe2x80xa2 Monitor and reconcile xe2x80xa2 Daily kilometers travelled xe2x80xa2 Monitoring fuel xe2x80xa2 Rectify problematic vehicle or drivers xe2x80xa2 Report on performance of the contact on a monthly basis xe2x80xa2 Manage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording Management of safety, health, environment and quality xe2x80xa2 Manage housekeeping, safety and quality by ensuring that all housekeeping audits are conducted regularly and that corrective action is taken if required. This includes xe2x80xa2 Condition of the vehicle xe2x80xa2 Appearance of drivers xe2x80xa2 Appearance of offices xe2x80xa2 Manage accidence and insurance xe2x80xa2 Ensure accident report keeping system is maintained xe2x80xa2 Safety and security orientation xe2x80xa2 Implement and manage an effective SHEQ system addressing all safety risks Effective management of human resources xe2x80xa2 Effective Performance management xe2x80xa2 Develop performance standards xe2x80xa2 Measure performance accordingly for each position xe2x80xa2 Conduct Performance Reviews and evaluate performance on a regular basis xe2x80xa2 Coach and provide feedback on possible areas that can be developed or rectified xe2x80xa2 Correct performance when required and discuss problem areas and discuss possible actions that can be undertaken xe2x80xa2 Ensure effective record keeping by maintaining personal files for all subordinates xe2x80xa2 Develop a Workplace Skills Plan by assessing the development and training required by subordinates xe2x80xa2 Undertake purposeful recruitment as per operational requirements in line with Recruitment Procedures xe2x80xa2 Ensure that planned progress is made in terms of the Employment Equity Plan xe2x80xa2 Monitor employees remuneration and benefits and compare the monthly staff costs with budgeted allocations xe2x80xa2 Grievance xe2x80xa2 Human resources report monthly

Unitrans