Job Description

We are seeking a highly organized, professional, and proactive Contract and Administrative Coordinator to join our team. The ideal candidate will manage contracts, time sheets, and invoices, engage directly with clients, coordinate travel arrangements, and handle general administrative duties. The role requires excellent communication skills and a presentable demeanor as you will represent our company in both internal and external interactions.
Key Responsibilities:
Manage and maintain contracts, ensuring compliance and timely renewals
Accurately process and review time sheets and invoices to facilitate prompt payments
Serve as a primary point of contact for client engagement, addressing queries and maintaining strong relationships
Coordinate and book travel arrangements including flights, accommodations, and transportation, ensuring cost-effectiveness and convenience
Perform general administrative duties such as filing, scheduling meetings, managing calendars, and preparing correspondence
Maintain confidentiality and handle sensitive information with discretion
Present a professional and approachable image when interacting with clients and team members
Collaborate with various departments to ensure smooth operational workflow
Experience:
Proven experience in contract management, invoice processing, and administrative support
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficient in MS Office (Word, Excel, Outlook); experience with travel booking platforms and contract management software is a plus
Ability to work independently and as part of a team
Professional appearance and demeanor
Experience in client-facing roles
Knowledge of industry-specific contract terms and invoicing procedures
Qualifications:

• Commercial or Legal tertiary qualification preferred

Skills Required