Job Description

Overview:

Woolpert, a global leader in architecture, engineering, and geospatial (AEG) solutions, is looking for a detail-oriented and proactive

Contract Administrator

to join our team. This is a fully remote position where you'll play a key role in managing contracts from start to finish and helping us migrate our contract data into a new management system.



The successful candidate will be instrumental in reviewing, organizing, and uploading a high volume of contract documents, ensuring accuracy, compliance, and proper tagging.


Responsibilities:

Contract Management:

You'll maintain and track contract records throughout their lifecycle, from creation to termination. You'll also support contract review and compliance, identifying key terms, obligations, and expiration dates. Collaboration with internal teams like Legal, IT, Finance, and Operations is crucial to ensure all contracts are accurate and complete.

System Migration:

You will assist with the planning and execution of migrating all our legacy contracts into a new Contract Lifecycle Management (CLM) system. This includes accurate tagging, categorizing, and uploading contract documents and their associated metadata. You'll also be responsible for identifying any missing or incomplete documentation during the migration process.

Data Quality & Reporting:

We need you to ensure a high level of data integrity, accuracy, and consistency across all contract records. You'll also be generating reports and summaries on contract statuses, milestones, and compliance.

Process Improvement:

We value your input. You will have the opportunity to recommend improvements to our contract management processes, from documentation and tracking to system use. You'll also assist in developing training materials for the new contract system

Valuable Experience & Knowledge:

Experience with system implementation or large-scale data migration projects. Understanding of legal terminology and contract structures. Knowledge of compliance and regulatory requirements related to contracts.

Qualifications:
A Bachelor's degree in Business Administration, Legal Studies, or a related field is preferred. Must be able to work US hours between 14:00 and 23:00 Proven experience in contract administration, legal IT, procurement, or a related field. Experience with contract management systems or document repositories (e.g., DocuSign CLM, Intel Agree, SharePoint). High attention to detail and accuracy in data entry and document handling. Excellent communication and collaboration skills. Proficient in Microsoft Office Suite (especially Word, Excel, and Outlook). Familiarity with databases or CRM tools is a plus.

About Woolpert

Woolpert is committed to a vision to become the premier architecture, engineering and geospatial (AEG) firm, and one of the best companies in the world. It's a vision we've been fine-tuning for decades. It guides our decisions and investments, provides our clients with optimal solutions, and offers our employees unrivalled opportunities. Woolpert is recognized as a Great Place to Work by its employees with more than a century of experience, with over 2,000 employees and 30 offices worldwide.

For more information, visit woolpert.com and connect with us on LinkedIn, Twitter and Facebook.

Our vision:

http://woolpert.com/about-us/