Job Description

Administrator Contract Administration
Division: Finance
Unit: Procurement
Location: Bloemfontein
2 year contract position
The University invites suitably qualified, dynamic, and service-driven individuals to apply for the position of Administrator: Contract Administration within the Procurement Unit. The successful candidate will play a key role in ensuring that all University contracts are developed, managed, monitored, and closed out in line with applicable legislation, policies, and best-practice Supply Chain Management principles.
Key Responsibilities
The successful candidate will be responsible for:

• Administering the full lifecycle of contracts, including development, monitoring, close-out, and renewals.
• Ensuring effective and timeous communication of contract information to all stakeholders.
• Monitoring contract performance and compliance with contractual terms and institutional policies.
• Liaising with Legal Services on the drafting and finalisation of contracts, SLAs and related agreements.
• Serving as the primary point of contact for contract-related queries within the Procurement Unit.
• Maintaining and updating all contract registers (Contract Register, Contract Risk Register, Commitment Register).
• Supporting the Universitys Supplier Relationship Management initiatives.
• Providing operational support to the Procurement Unit and participating in relevant committee meetings.
• Ensuring proper documentation, record keeping, and information management for all contracts.

Minimum Qualifications & Experience

• A Diploma (NQF 6) or Degree (NQF 7) in:

Supply Chain Management, Procurement, Logistics, Public Management/Administration, Finance, Accounting, Audit, Law, Business Management/Administration, or a related field. * At least 2 years experience in Contract Administration/Management, Procurement/SCM, Finance, Audit or Law in a public or private sector environment.

• Experience in infrastructure procurement will be an added advantage.

Additional Requirements

• Strong knowledge of contract management processes and the contract lifecycle.
• Understanding of Procurement and Supply Chain Management frameworks.
• High level of accuracy, attention to detail, and organisational skills.
• Good written and verbal communication skills.
• Analytical thinking and sound problem-solving ability.
• Proficiency in computer applications (MS Office and related systems).
• Understanding of data privacy and compliance requirements (e.g., POPIA).
• Willingness to work overtime and occasionally travel when required.

Competencies

• Strong analytical and information-interpretation skills.
• Innovative and proactive, with a continuous improvement mindset.
• Excellent planning, organising, and execution abilities.
• Commitment to quality and service excellence.
• Client-focused, with strong stakeholder management capability.

Salary: R25 000 Per Month CTC

Skills Required