Job Description

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About TMF Group
TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.
As we're a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.
Discover the Role
Company Secretarial Specialist will support junior and more experienced team members with the delivery of company secretarial services to TMF's clients. All company secretarial and associated tasks must be completed in an efficient, professional and timely manner, providing a high quality of service to the client. In addition, required to maintain a good working relationship with the client, answer queries and provide them with any requested documentation.
Key Responsibilities

• Responsible for meeting company secretarial compliance requirements through accurate, complete, and timely processing of annual compliance

• Ability to provide strong board and committee support with the minute taking is essential

• Supports Company Secretarial Assistants and Trainees, whilst maintaining overall responsibility for task accuracy and completeness, keeping the Client Account Senior Manager or Line Manager updated as appropriate

• Responsible for meeting the indicated deadlines for each allocated client tasks

• Performing tasks in compliance with company policies relating to company secretarial services, ensuring requirements are followed consistently and in full

• Performing tasks in compliance with company legislation, data protection and control risk within company secretarial function

• Perform standard defined tasks to on board new clients

• Identify out-of-scope service and providing respective information to the Client Account Senior Manager or Line Manager as appropriate

• Sound knowledge of UK Companies Act 2006 and working knowledge of UK corporate law

• Knowledge of The Economic Crime and Corporate Transparency Act ("ECCT") (UK) that received royal assent on 26 October 2023 that are being implemented in stages; knowledge of the Corporate Transparency and Companies House reforms.

• Experience working with Funds clients specifically knowledge working with a portfolio of both PE (Private Equity) & REIT (Real Estate Investment Trust) clients

• Knowledge of the accounting and statutory reporting requirements of UK Entities i.e. Limited Companies, LLPs & LPs

• Ensures clients are billed in accordance with the engagement including any out-of-scope work.

• Escalates any concerns to Client Account Manager or Line Manager in a timely manner

• Uses TMF's company secretarial software effectively i.e. Diligent Entities & ViewPoint (GEM)

• Maintains relevant databases, client records and other tracking tools as required

• Provides administrative support to the company secretarial team as required

• Attends client meetings as required including the preparation of the agendas, taking & drafting minutes and follow-up actions

• To undertake any other duties as reasonably expected for the role

Key Requirements

• A detailed knowledge of UK company secretarial transactions and annual compliance

• Resourceful, independent and strong problem-solving abilities

• Able to articulate and communicate with clients in a concise and professional manner

• Board Support Experience is essential

• Excellent drafting skills

• Effective time management i.e. ability to organise and prioritise tasks to meet deadlines. Good research skills and relevant technical knowledge are required to deliver an efficient service to the clients in a timely manner

• Willingness to learn and work with software such as DAX 365, Diligent Entities, Fernergo

• Fluency in English is essential

What's in it for you?
An exciting opportunity in an international company
Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
A career within an ever evolving market
Flat hierarchies with direct contact to management and international exchange
Want to know more about a career with TMF Group? Watch this video:
We're looking forward to getting to know you!

Skills Required