Job Description

Title of Position

Committee Officer

Post Number

8023706

Faculty/Department

University of the Western Cape -> Registrar -> Deputy Registrar: Secretariat & Policy Management -> Secretariat

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

18/9/2023

Role Clarification & Key Performance Areas

The Secretariat provides procedural and administrative support to the University Council, Senate, Institutional Forum and its committees. The Secretariat seeks to appoint a Committee Officer whose responsibilities will include the provision of effective and efficient support to the University's governance structures and committees.

This position is ideally suited to a vibrant, self-motivated and efficient person with excellent interpersonal and communication skills.

Key Performance Areas

The Committee Officer will largely be responsible for providing secretarial support to committees, including arranging committee meetings; compiling agendas and meeting packs; writing of committee minutes and reports; compiling and maintaining of annual workplans of committees, annual updates to committee membership registers, ensuring that members are appointed in accordance with committee terms of reference, maintaining decision and action/matters arising registers for committees, providing procedural advice to committees, faculties and relevant University stakeholders; ensuring expedient communication of governance decisions; archiving of documents; ensuring a schedule of meetings is prepared annually; ensuring compliance with statutes and terms of reference (standing orders); liaison with internal and external committee members.

Minimum Requirements

• Bachelor's Degree or equivalent, preferably in administration
• At least 2 years proven procedural and administrative experience
• Good communication and writing skills in English
• At least 3 years proven experience in business writing, including report and minute writing
• Computer skills (MS Office Suite)
• Demonstrated planning and organising skills

Added Advantages:

• Experience working in a Higher Education environment
• Knowledge of the governance processes in Higher Education would be advantageous
• ICT skills
• Knowledge of an electronic committee management system would be advantageous

Competencies Required:

• Excellent interpersonal skills
• Ability to maintain confidentiality
• Ability to work under pressure
• Strong attention to detail
• Ability to work effectively as part of a team

In your application, you are encouraged to highlight your strengths and also include anything else that you feel may be pertinent to the selection panel. Please attach your covering letter, a detailed curriculum vitae and highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za

EQUITY DISCLAIMER: In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with Employment Targets of the University. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape