Job Description

Key responsibilities include the following

oPreparation of notices, agendas, minutes, documentation and reports for Governance and Management committees of the University;
oAdministration of elections;
oMaintenance of committee membership lists; and
oCommittee-related tasks delegated by the Vice-Chancellor/Deputy Vice-Chancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proof-reading documents

Minimum requirements

oDiploma on NQF level 6 or equivalent as a minimum qualification
oMinimum of five years proven experience in drafting and editing meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
oExcellent proficiency in written and oral skills in the English language

Required competencies (knowledge, skills and behavioural attributes)

oKnowledge of the following-Email systems and its functionalities to facilitate meeting management Administrative systems and processes Compiling agendas and minutes


oPlanning, organisational, administrative and time management skills
oAnalytical and basic research skill
oDemonstrable ability to -Precis debate at a high level and compile coherent reports Prioritise, pay attention to detail and act on information, maintain confidentiality and professionalism Perform in a highly pressurised and deadline driven environment Effectively administer online and hybrid meetings


oDemonstrable experience in computer literacy in Microsoft Office products and services, especially Mircosoft Outlook, Word, Teams, OneDrive and SharePoint

Detailed Description

Job Requirements

Additional Details

How To Apply

Please note that applications have to be done through iRecruitment only. No hardcopies or emails should be submitted.

By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University's Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University's recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.

Closing Date: 30 July 2025

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.





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Work At Home