Job Description

Empowering Africa's tomorrow, together...one story at a time.
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
Job Summary The Commercial Contract Manager is responsible for overseeing the commercial and contractual aspects of Tier One IFM Supplier Agreement, compliance, service level agreements (SLAs) and support in the review of business cases and change notes for changes in services.

Key Responsibilities:
Contract Management
Draft, review, and negotiate FM-related contracts with vendors and service providers.
Ensure Commercial Governance, timelines, references to the agreements etc.
Ensure compliance with contractual obligations, SLAs, and KPIs.
Liaise with Absa Legal and Procurement re business cases, change notes and WA's, FOO
Maintain accurate records of all contracts and amendments.
Drive continuous improvement in contract and cost management.
Commercial Oversight
Review of Commercial / Finance Reports
Review and Approve monthly invoices - GMP, Pass Through Charges, Direct Payment Suppliers
Communication of submission of financial and commercial aspects like budget submissions, year-end invoice deadlines etc.
Review annual GMP Reset
Review achievement of Financial / Commercial KPI's
Interact with Tier One Vendor Finance teams on the requirements for additional reporting and ad hoc numbers for e.g., new building projects.
Assist in follow-up of open PO's and conclusion.
Assist in the development and application of the Direct Supplier payment process for GMP and Capital items.
Attend Commercial, Project and Governance meetings for governance compliance.
Monitor and control FM budgets, forecasts, and financial performance.
Identify cost-saving opportunities without compromising quality.
Conduct financial analysis and reporting for FM operations.
Resolve disputes and manage contract variations effectively.
Assist in reviewing of Costs for FM function, especially Virtual Arts and Money Museum budgets.
Review and Approval of Business Cases and Change Notes
Review Business Cases for compliance with the Agreement references and charges
Assists Integrated Facility Management Ops in the defining of additional services.
Assists with any queries re service standards, GMP principles in applying services to Operations teams Facility and Engineering Management
Liaise with CRES Finance to ensure accurate charges for new services.
Review Change Notes to ensure it complies with the Agreement.
Interaction with Cres VP's (FM and Engineering) to ensure new services are correctly defined.
Interaction with Tier One Finance/ Commercial / Operational Teams to ensure accurate and complete recording of additional services in business cases, etc.
Manage relationships with external suppliers and internal stakeholders.
Conduct regular performance reviews of vendors against agreed KPIs.
Tier One Supplier Projects
Compiling monthly CIP Progress Reporting from Tier One Supplier into CRES Tracking system
Review of monthly Capital Investment Program progress reports
General support and review of Cost Board Business Cases for compliance to the Agreement
Support the preparation of and submitting consolidated Capital Investment Program Exco Report for FM, Engineering and Capital Projects
Review of Project progress approvals vs execution
Other
Ensure adherence to legal, regulatory, and company standards.
Mitigate commercial risks through robust contract terms and governance.
Support audits and compliance checks.
Proposal of and liaison with Tier One Supplier Commercial team re-additional cost optimizing opportunities e.g. delivery charges
Guidance re-GMP Principles and applications
Participating in RFP's when required - Engineering and FM suppliers.
Compiling annual consolidated Capital Investment Program Budgets from the Tier One Vendor and Capital Projects, and submitting to Finance
Other Agreements

• Utilities and Energy Management

Review and approve invoices submitted for payment.
Review Financial / Commercial Reports
Communicate budget / invoice deadlines.
Review Savings targets
Validate Contractual Compliance
NOSA Commercial representation in Governance Meetings
Education
Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)
Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.
Absa Bank Limited reserves the right not to make an appointment to the post as advertised

Skills Required