Job Description

Description

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Reporting to the Commercial Director, the primary purpose of this role is to maximize the effectiveness and efficiency of the Commercial team by handling essential administrative, operational and event related tasks to allow the department to focus on strategic initiatives, business development and driving revenue growth

Responsibilities

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Management & Department administrative support (Commercial Division)

Provide full administrative support to the Commercial Director as well as the relevant departments with the structure, relating to aspects such as (but not limited to) diary management, PR, travel arrangements, liaison between the various departments, presentations, minutes of meetings Manage credit card expenses process Responsible for the travel arrangements of the commercial division. Direct liaison with external stakeholders

Commercial administration

Prepare various customized reports on a daily, weekly and monthly basis Manage internal projects Oversee the capturing of purchase orders and ensure timeous payments to stakeholders Responsible for commission administration Responsible for daily communication pertaining to key customer pricing Oversee the department compliance relating to policies and procedures Attend to customer queries Oversee the department KRA process

Demand planning

Contribute towards maximising selling opportunities within the greater sales team MRP planning

? Gather information from the sales team in respect to sales planning

? Review data and action accordingly - ie red flags

? Weekly review planned sales vs actual sales and planned draft sales orders

? Draft sales order management (link between Sales and Sales Admin)

Direct link between commercial, planning and supply chain, in respect to order date movements and priority

Data analysis

Sales Analysis (Internal)

? Review sales figures of all customers - month on month; quarterly; bi-annual

? Analyse basket of sales on all customers set on specific parameters

? Deadline management

Sales Analysis (External) - 3rd party sales data

? Distribution and gap analysis

? Competition activity analysis

? Opportunity analysis

? Report creation

? Brand equity calculation

Customer relationship management/ Event management

Build strategy and drive customer retention Liaison with key customers Building CRM strategy and implementation Responsible for all event management

Health and Safety

Participate in safety forums created by Soill for example safety meetings and safety talks Follow-up on any activities assigned through safety meetings / committees / representatives / management Report all safety incidents to the relevant people Attend safety education and refresher programmes Comply with safety policies and procedures at Soill Distribute safety information as and when required Wear protective clothing (where applicable) at all times

Employee management and development

Ensure overall compliance to relevant procedures and policies. Ensure that all team members have clearly defined job profiles Regular goal review completed to assess achievement of results Support, coaching and mentoring is continuously provided to ensure that objectives are met Ensure that development plans are in place for each employee Appropriate allocation of resources to meet operational demands Ensure that events/activities taking place in the team are effectively communicated within team Ensure adequate succession planning in order to meet ongoing and anticipated business requirements

Requirements

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Qualification and Experience

Tertiary qualification in a related field Relevant working experience in an administrative/coordinative capacity, essential Computer Literacy - MS Office Suite with specific reference to Excel (intermediate to advanced) Valid driver's license

Knowledge, Skills and Attributes

Customer service orientated Detail/Analytically orientated Organised/Structured Strong financial acumen Goal driven Very strong time management skills Accept responsibility and accountability Effective communicator

The opportunity listed has minimum requirements listed and management reserves the right to use additional or other relevant information as criteria for short listing.


Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company policy and practice.


We welcome applications from all suitably qualified candidates, but South African citizens will have a distinct advantage.