Job Description

:
A consulting company, specialising in supply chain, logistics and business solutions is seeking a full-time, on-site Cold Chain Administrative Assistant on a 3 month fixed-term contract, to provide comprehensive administrative support to the Cold Chain Division, ensuring accurate documentation, efficient workflow coordination, and timely communication. You'll play a key role in supporting technical teams by managing documentation, editing reports, maintaining filing systems, and assisting with quality reviews and client deliverables
Key Responsibilities:
Administration:

• Typing, formatting, and editing technical documents and reports.

• Filing and scanning records, both electronic and hardcopy.

• Maintaining organised and accessible filing systems.

• Handling emergency requests and directing queries appropriately.

Documentation & Reporting:

• Assist in preparing study checklists, mapping protocols, and annexures.

• Compile and edit reports for temperature mapping, validation, and qualification studies.

• ?Ensure all documentation is accurate, complete, and aligned with client and internal standards.

Quality Review Support:

• Review compiled documents using QC checklists.

• Track and log quality issues for correction.

• Assist in ensuring all reports are reviewed and finalised within expected timelines.

Communication & Coordination:

• Liaise with internal teams to track progress and resolve issues.

• Support client communication by preparing document packs and certificates.

• Maintain issue logs and ensure timely resolution.

Performance Indicators:

• Accuracy and completeness of documentation.

• Timely delivery of reports.

• Quality of filing and recordkeeping.

• Responsiveness to teams needs.

• Contribution to continuous improvement initiatives

Requirements

• Minimum: Matric (Grade 12)

• Certificate or Diploma in Office Administration or Business Administration would be advantageous.

• 2+ years' experience in an administrative or support role.

• Valid driver's licence (preferred).

• Strong computer literacy (MS Office, Word, Excel, PowerPoint, email, and a good understanding of software).

• Proficiency in written and spoken English.

• Excellent document editing and formatting skills.

• Understanding of filing systems and document control.

• Basic data entry and general math skills.

• Attention to detail and accuracy.

• Oral and written comprehension.

• Professional and courteous communication.

• Ability to work independently and as part of a team.

• Organisational skills, planning and prioritising work

Benefits

• This is a full-time, on-site position in Bedfordview.

• Contract: 3 month Fixed-term contract, starting mid-January 2026.

• Working hours: 07:30 - 16:30

Skills Required