Job Description

Overall Purpose of the Position: The Clinical Trial Administrator (CTA) is responsible for assisting the site and/or study team with daily clinical administrative tasks ensuring the optimal and smooth running of the day-to-day activities on site. This key administrative position is responsible for supporting the site and study team in various daily tasks, with a focus on data capturing, quality control, query resolution, and source verification. Key Performance Areas (KPAs) & Responsibilities include, but not limited to:

• Conducting quality checks on completed source documents and completed CRFs to minimise queries.
• Completing Data Clarification forms (DCF) as well as file all answered and signed-off copies of DCF in the applicable paper CRF.
• Maintaining CRF data entry timelines across multiple studies ensuring data is submitted timeously
• Completing general administration, answering of telephone, directing calls, taking messages, filing etc.
• Providing assistance with the following:

o Ensuring an adequate supply of blank master informed Consent Forms (ICF) with the correct language and correct version are available for all active studies to be used daily for new screening of participants prior to the start of the consent process o Preparing source and site files prior to participant visits and across all studies o Completing various study logs such as screening and enrolment logs, participant identification logs, demographic forms, visits logs and keeping them in good order and up to date o Participant reimbursement across all studies; maintaining and reconciling the reimbursement log o Participant scheduling by preparing spreadsheets for study visits and visit calculators according to Schedule of Events as well as coordinating participant transportation as requested and updating the team as necessary. Providing participants with appointment cards and follow up to ensure visit attendance. o Ordering and coordinating participant mealtimes and / or refreshments as per protocol requirement and handing out TASK gift bags when requested o Scheduling and coordinating relevant tests e.g., radiology; ophthalmology and audio appointments as per visit schedule and allowing for a window period for all participants as needed per study. Ensuring results are obtained, signed and filed accordingly o Scrutinizing laboratory reports ensuring accurate data is received. Requesting corrections via formal paper request when errors are detected and following up until received, signed and filed. o Keeping up to date with incoming emails and correspondence including retrieving and printing confirmation and follow up letters and informing the Site Manager (SM) / Investigator of the visits. o Monitoring storage condition if needed and reporting any deviations to the SM/ Investigator in order for them to action accordingly. o Ordering and maintaining the stock on stationery, medical supply trolleys and emergency trolleys. o Preparing source and site files for archiving and handing-over to project manager. Ideal Requirements

• Matric with relevant tertiary diploma or degree i.e., administration or related
• Preferably 1 xe2x80x93 2 years of experience working in a clinical research / healthcare environment in a supportive administrative role.
• Computer Literacy xe2x80x93 Ability to use Word, PowerPoint and Excel at intermediate level
• Good Administrative skills

Key Personal Inherent Characteristics

• Excellent communication skills
• Excellent verbal and written skills
• Ability to work independently and in a cross-functional team environment
• Solutions orientated
• High attention to detail
• Multi-tasking abilities and methodical approach to work
• Planning and organising skills
• Ability to establish and maintain effective working relationships with coworkers, managers and clients.

Area: Bellville, Cape Town Contract Type: 12 months fixed-term Application closes: 22 November 2023 Please indicate in your application that you are applying for the above-mentioned position. If you have not received a response within one month, your application was most likely unsuccessful. TASK reserves the right to withdraw this advertisement and not fill the above-mentioned vacancy at any stage during the recruitment process. Meeting our employment equity goals will be acknowledged during the recruitment process. By responding to this advert and sending your cv, cover letter and/or any other documentation, you are consenting to TASK processing your personal information as contained in the furnished documents. TASK may process your personal information for recruitment purposes for suitable posts that may arise within the organisation. You agree that you have familiarised yourself with South Africaxe2x80x99s Protection of Personal Information Act and understand your rights and obligations under this Act. Job Types: Full-time, Temporary
Contract length: 12 months Application Deadline: 2023/11/22