Job Description

Clinic Administrator
Function
Administration
Facility
Position
Clinic Administrator
Introduction
A vacancy exists for a Clinic Administrator within Life Health Solutions, based in Bonnievale Western Cape and reporting to the Clinic Sister. The Clinic Administrator is responsible for managing all the administrative functions in the occupational health clinic.
Critical Outputs

• Ensure smooth organisation and implementation of all administrative requirements as set out by the scope of the contract.
• Assist with reception duties by receiving people and telephone calls, directing employees and visitors to the appropriate person
• Maintaining employee medical files
• Capturing medical record data for statistical and monitoring purposes
• Recalling employees for follow up at the clinic
• Scheduling all appointments for the Clinic Sister
• Ensure the ordering of stationery for the clinic and that appropriate stock is available at all times Assist with the compilation of presentation materials and reports for managers and clinic personnel.
• Ensure collation of stock count and input data for clinic.
• Management of the equipment asset register and scheduling of services and calibration of equipment.
• Process and record leave application forms.
• Collate timesheets, locum bookings and prepare locum spreadsheets for salary payments.
• Control and obtain authorisation of all medicine orders and keep a record of actual costs against the budget.
• Invoice all clients for fee for service work.
• Be responsible for the upkeep and maintenance of all ISO/Quality Systems related to job.
• Assist all staff where necessary with computer hardware or software related issues.

Requirements

• Grade 12 or matric.
• + 2 years of work experience in a healthcare environment.
• Experience in office administration, secretarial and reception duties Ability to use Microsoft Office, specifically Word, Excel and outlook
• Own reliable transport.
• Own accommodation.

Competencies

• Telephone etiquette
• Excellence orientation
• Professional appearance
• Ethical behavior
• Teamwork
• Building relationships & networking
• Customer responsiveness and excellence
• Verbal & written communication skills
• Computer literacy

Email
Closing date
Friday, October 3, 2025
Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.

Skills Required