Job Description

The Cashbook Clerk will be responsible for maintaining accurate records of all cash and bank transactions, preparing reconciliations, processing payments, and supporting the finance team with month-end reporting. This role requires attention to detail, accuracy, and the ability to manage multiple bank accounts and high transaction volumes.
Key Responsibilities
Capture and allocate daily bank transactions across multiple accounts
Prepare and perform daily bank reconciliations, investigating and clearing outstanding items
Prepare EFT payment batches, set up and maintain beneficiaries, and ensure approvals are in place before release
Maintain cashbooks for ZAR and foreign currency accounts, recording bank charges, debit orders and card fees
Administer petty cash, including issuing, capturing, reconciling, and replenishing floats
Assist with supplier payments, remittance advices, and payment queries
Allocate cash receipts and reconcile daily POS or merchant settlements where relevant
Support month-end close by preparing cashbook journals, reconciliations, and audit packs
Maintain accurate records and audit trails in line with company policies
Assist with documentation for foreign payments where required
Qualifications
Matric with Accounting essential
Certificate or Diploma in Bookkeeping or Finance
Sound understanding of accounting and VAT principles
Experience
2 - 5 years experience in a Cashbook Clerk, Creditors, or Finance Clerk role
Proven experience with EFT payments and daily bank reconciliations
Exposure to foreign currency cashbooks will be an advantage
Experience working with medium to large companies handling multiple accounts
Systems and Tools
Proficiency in ERP/accounting systems (e.g., Sage, Pastel, Syspro, SAP, Xero, or similar)
Strong Microsoft Excel skills
Familiarity with South African banking portals (ABSA, FNB, Nedbank, Standard Bank)
Skills and Competencies
High level of accuracy and attention to detail
Strong understanding of bank reconciliation principles and GL allocations
Organised and able to meet deadlines for payment runs and month-end close
Professional communication skills with internal and external stakeholders
Problem-solving ability to investigate and resolve reconciling items
Integrity and discretion when handling sensitive financial information
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