Job Description

Job Summary
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CASHBOOK CLERK
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1. Job Purpose
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The Cashbook Clerk is responsible for the accurate recording, reconciliation, and reporting
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of all cash and bank transactions within the organization. Operating within a shared
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services environment, the role ensures that all banking activities are processed efficiently,
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controls are adhered to, and financial records are maintained in line with company policies
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and accounting standards.
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2. Key Responsibilities
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• Banking & Cashbook Management

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• Capture all bank transactions (receipts, payments, transfers, direct debits, credit

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card payments, etc.) into the accounting system daily.
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• Maintain and update multiple bank accounts across different business units.

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• Process and reconcile petty cash transactions, ensuring policy compliance.

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• Reconciliations

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• Prepare and complete daily, weekly, and monthly bank reconciliations for all

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accounts.
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• Investigate and resolve unreconciled items promptly.

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• Monitor cash balances to ensure sufficient funds are available.

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• Payments & Receipts

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• Process EFTs, debit orders, and cheque payments as required.

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• Allocate customer receipts accurately to the correct accounts.

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• Liaise with accounts receivable and accounts payable teams to clear unmatched

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items.
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• Controls & Compliance

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• Ensure compliance with internal controls, company policies, and audit

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requirements.
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• Safeguard cash handling processes and maintain confidentiality of financial data.

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• Assist with internal and external audit queries related to cashbook and banking.

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• Reporting

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• Prepare cash flow forecasts and daily/weekly cash position reports.

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• Provide accurate reconciled cashbook reports to management.o Collaboration

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• Work closely with Shared Services teams (AP, AR, Payroll) to ensure smooth

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financial operations.
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• Support ad-hoc financial projects and system improvements.

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3. Key Performance Indicators (KPIs)
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• Accuracy of daily capturing and reconciliations.

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• Timeliness of bank reconciliations and reporting.

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• Reduction of unreconciled items and open queries.

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• Compliance with internal controls and audit standards.

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• Positive feedback from internal stakeholders (AP, AR, Payroll, Finance).

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4. Skills & Competencies
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• Strong attention to detail and accuracy.

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• Ability to work with high volumes of transactions.

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• Good problem-solving and reconciliation skills.

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• Excellent time management and ability to meet deadlines.

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• Strong communication and collaboration skills.

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• Ability to work effectively in a shared services / centralized environment.

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5. Qualifications & Experience
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• Matric with Accounting/Mathematics (essential).

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• Diploma or certificate in Finance/Accounting (advantageous).

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• 2-3 years' experience in a cashbook role (preferably within a shared services or large

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corporate environment).
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• Experience with ERP/accounting systems (SAP, Oracle, JD Edwards, or similar).

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• Proficiency in MS Excel (a must) and other MS Office applications.

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• Must be able to work under pressure and with extreme volumes

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6. Personal Attributes
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• High level of integrity and accountability.

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• Proactive and results-driven.

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• Ability to work under pressure and meet tight deadlines.

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• Team-oriented with a service delivery mindset.

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