Job Description

Duties and responsibilities

• Preparing and filing new patent and design applications in Africa
• Opening of new files & general case administration
• Generate letters and documents related to the filing and prosecution of patent and / or design applications in Africa
• Late filing of outstanding documents for patent and / or design applications in Africa
• Preparing invoices and credit notes (according to SIxe2x80x99s, fixed fee agreements and general tariffs)
• Preparing amendments for filing in various countries in Africa
• Carrying out any ad hoc duties that are commensurate are with the job level
• Requesting extensions of time for acceptance and registration, and for filing outstanding requirements
• Typing and general correspondence
• Processing payment requisitions & official fees for foreign agents / registries
• Receiving and interpreting clientxe2x80x99s instructions according to Standing Instructions
• General correspondence and other activities related to the good functioning of the Africa Patent section

• Computer literacy with competent typing skills and ability to work in file management systems and client and registry portals
• Excellent language skills (good command of English, both written and verbal)
• Ability to prioritise and deal with urgent matters promptly and efficiently
• A conscientious, loyal and dedicated person, with the ability to think laterally
• Someone with a professional attitude and excellent attention to detail
• Ability to work independently and part of a team
• Good knowledge of Patricia and CMS
• Ability to handle the pressure of having to cope with large and varied workload

• Matric or equivalent qualification
• A relevant tertiary qualification
• 2-3 years secretarial experience
• Previous IP related experience in South Africa or other countries in Africa would be a significant advantage
• Experience working on Patricia and CMS will be advantageous