Job Description

Position summary
Industry: FMCG & Supply Management
Job category: FMCG, Retail, Wholesale and Supply Chain
Location: Western Cape
Contract: Permanent
Remuneration: MARKET RELATED
EE position: No
Introduction
To play a key role within the Biscuits team toward achieving the department strategic objectives and KPI's. Specifically, to support the Buyer to manage the buying processes required to achieve key commercial objectives. This includes pricing and promotional support, reconciliation and billing support, new product launches, general system administration, as well as supplier engagement and follow ups where required. The successful candidate should also be passionate about learning more about the Biscuits category, be willing to immerse themselves in the category, and have a drive for personal development and growth.
Job description
Administrative Supplier Management.
Daily communication with the supplier base and weekly reconciliation.
Communication with buyers/planners regarding supply and availability of product and ensure corrective action is taken
Daily reporting of Supplier shorts.
Taking minutes of meetings - follow up on all outstanding issues from meetings
Sending out weekly reports.
Provide ordering support. Creating and editing orders.
Maintain and Manage Static data.
Provide general administrative support to the Buying Team.
Ensure all Price and Pack information is transmitted accurately to all suppliers
Prepare departmental reports, Excel worksheets and Documents: e.g.:
o Weekly sales reports per supplier.
o Daily and Weekly supplier shorts (order fill) reports.
Managing and communication of Promotional Planner and managing suppliers completion of Promotional Check Sheet timeously with correct flashes.
Submitting and Loading promotions
Manage alignment of flash fonts across all suppliers.
Departmental operating expense capturing & management.
Booking of meetings rooms, coffee's and supplier parking.
Compile, update and maintain supplier files.
Ad-hoc administrative duties
Handle ad-hoc queries and requests
Preparation of Contracts and Trading terms
Sourcing and providing samples for product shoots
Providing product information to marketing, online, selling and trade teams
Minimum requirements
At least 2 years relevant administration experience
Matric (Grade 12)
Accounting diploma an advantage
System experience of Supplier portal, Oracle, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM share knowledge advantageous
Computer literacy skills - Proficient in Excel, Powerpoint and Word
Basic understanding of retail accounting practices
Basic understanding of Buying and Planning Knowledge
Behavioural Skills:

• Team Player.

• Administration orientation with high levels of accuracy & attention to detail.

• Initiative - ability to anticipate Buying Team member's requirements and react in advance.

• Ability and willingness to take routine decisions in the absence of Buyer.

• Planning and organizing skills.

• Good communication skills (verbal and written).

• Deadline orientated.

• Good interpersonal skills

• Customer Service Orientation

• Ability to work under pressure

• Attention to detail and Analytical ability

• Integrity and ability to maintain confidentiality

• Work with team at varying levels

• Results driven and proactive
• Ability to interact across multiple cross groups incl. on-line, marketing and trade planning

• Connecting People.